Assistant Project Manager; Property & Facilities

Assistant Project Manager (Property & Facilities)

Hospitality

Management / Head Office

Edinburgh, UK

Reporting to the Projects and Building Estates Manager, you will support property, refurbishment and facilities projects across our hotel portfolio.

Day‑to‑day tasks may include coordinating contractors, reviewing procurement schedules, producing compliance reports, supporting preventative maintenance programmes or traveling to hotels to advance project progress.

• Planning and coordinating refurbishment, maintenance and property improvement projects.
• Developing and maintaining project plans, trackers and schedules.
• Coordinating contractors, suppliers and procurement activities.
• Supporting planned preventative maintenance programmes across the Group.
• Managing project documentation and reporting.
• Producing compliance reports and maintaining records using “Logit”.
• Supporting procurement activities, purchase orders and supplier relationships.
• Working closely with the Finance team to monitor project expenditure.
• Building strong relationships with colleagues across hotels and Central Support teams.
• Identifying practical solutions to keep projects progressing safely, efficiently and on time.

• Experience coordinating projects within property, construction, facilities or maintenance environments.
• Procurement or purchasing experience.
• Excellent planning and organisational skills.
• Strong attention to detail.
• Ability to manage multiple priorities simultaneously.
• Excellent communication and stakeholder‑management skills.
• Strong Microsoft Office skills, particularly Excel and MS Projects.
• Proactive, positive and solution‑focused approach.

• A PRINCE2 Foundation qualification (or experience working within a structured project‑management environment).
• Full UK driver’s licence and ability to visit each property.
• Experience using facilities or compliance management systems such as Logit.
• Experience with in hospitality or another multi‑site business.
• A Facilities Management qualification (or working towards one).
• A qualification in Civil Engineering or a related construction discipline.

• Competitive salary of £35,000–£40,000 per annum.
• Discretionary annual performance bonus up to 5%
• Opportunities for professional development and training.
• Employee discounts across our hotels.
• Company pension.
• Supportive and collaborative Central Support team.
• Career growth within an expanding Scottish hospitality group.