Building Maintenance Helpdesk Co-ordinator

Overview

At Mitie we bring out the best in places. Unlocking their potential so that everyone looks forward to using them and can do their best work in them. From offices and shopping centres to hospitals and airports, we create better places for the communities we serve to thrive.

Building Maintenance Helpdesk Co‑ordinator

Contract:

Permanent

Type of Employment:
Part time

Hours:

25 hours per week

Shift: Monday–Friday, alternating shifts (08:00–13:00 / 13:00–18:00)

Rate of Pay: £16,771.86 per hour

Location:

The Scottish Parliament, Holyrood Road, Edinburgh, Edinburgh, Scotland, EH99 1SP

Clearance Required:

CTC Security Clearance (successful applicants must pass security clearance to work onsite)

• Scheduling all reactive and planned maintenance works to appropriate resources, ensuring skills and response targets are met.
• Optimising engineer utilisation to maximise productivity across the team.
• Recording all job-related information accurately within the relevant IT systems.
• Following up on incomplete jobs and reallocating them where needed.
• Coordinating third‑party subcontractors, raising Purchase Orders and Work Requests, and collecting completion documentation.
• Ensuring all work is completed within contractual SLAs and response times.
• Communicating clearly and professionally with engineers, customers and internal teams.
• Monitoring and recording non‑productive time.
• Escalating any issues promptly to the relevant managers.
• Maintaining full audit trails and ensuring compliance with company policies and procedures.
• Identifying and reporting any risks to service delivery, health and safety, or the environment.
• Using PPE and equipment correctly and reporting any training needs or system/process issues to your line manager.

• Experience with in a service delivery, helpdesk, or contact centre environment.
• Strong IT skills and the ability to quickly learn new systems.
• Excellent communication skills, able to provide clear information confidently and professionally.
• Ability to work well with a wide range of colleagues including engineers, managers and third‑party partners.
• Calm, effective performance under pressure in a busy and varied environment.
• A problem‑solver with a creative and analytical mindset.
• A strong team player who can follow processes, maintain compliance and adapt to changing demands.
• Please note this position will require the successful candidate to pass a CTC security clearance.

• Access to a virtual GP for you and your household.
• Financial wellbeing support via Salary Finance, including early pay access and competitive loans.
• Flexible lifestyle benefits through our Choices platform, including extra holidays, insurance, dental care, and tech products.