Purchase and Sales Ledger Clerk

Job Title:
Purchase and Sales Ledger Clerk

Location:
Edinburgh

Contract:
Full time, Permanent

Salary: £27,

AJ Connect is thrilled to be working alongside one of Scotland’s most prestigious independent schools, to appoint a purchase and sales ledger clerk.

The role will entail assisting the Accounts Department in the processing of information to meet the financial needs of the school. The postholder will report directly to the financial controller and will be based on site in the school based in Edinburgh.

The role is incredible opportunity, for an experienced purchase/sales ledger clerk to play a key role in the accounts department of a prestigious independent school.

Key Responsibilities will include:

Fee Billing

• Maintain the School’s fee ledger to ensure that pupils are accurately billed each term, working to tight deadlines.

• Reconcile charges and outlays to expenditure accounts and upload to the School’s accounting system and maintain schedules for same.

• Prepare termly bills for fees and charges & outlays each term for approval by the Financial Controller or Management Accountant.

• Prepare monthly direct debits reports for collection of fees.

• Process direct debit instructions and submit to Bacs.

• Produce reports on unpaid and late fees and charges on a weekly basis.

To run the purchase ledger for the Senior and Junior Schools:

• To register invoices on computer system and send them out to budget holders for authorisation.

• To prepare payment schedules and put them together with the invoices which are then approved by the Financial Controller or Management Accountant.

• To prepare bacs payment runs twice a month for authorisation and payment by the Financial Controller or Management Accountant.

• To send remittance advices to supplier to correspond with payment made.

• Maintain accurate electronic files for all purchase ledger invoices.

Petty cash:

• To maintain the School’s petty cash account, requesting money by cheque from the bank, collecting this from the bank, dealing with claims from staff.

• To keep the petty cash account up to date and accurate.

Banking:

• To be responsible for posting income and expenses from the bank statement to the School’s financial system.

Skills and Experience

• Excellent level of verbal and written communication skills

• Ability to work on own initiative and also in a team

• Attention to detail

• Ability to concentrate for long periods of time

• Investigative

• Patience

• Confidential

• Flexible

• Practical experience within a book-keeping role

• Proficient in MS Office, in particular MS Word and Excel and databases

• Experience of working to deadline

• Book-keeping qualification

• Experience of holding a similar post within education

If you are interested in this opportunity or know someone in your network who would be suitable, please contact Hamish Levein directly on  or