Fund Oversight Specialist

Fund Oversight Specialist

12 Month Contract (Initial)

Edinburgh

Hybrid Working

To assist management conducting a wide range of Unit Trust and OEIC administrative activities in accordance with the appropriate regulations and the client service level agreement. A high degree of accuracy is required due to the importance of this function. An appreciation of time constraints, flexibility and the ability to communicate effectively with clients plus internal and external contacts is critical to the role.

The jobholder has discretion in terms of decision making with regard to undernoted list of principal responsibilities. It is their responsibility to escalate to their direct line manager.

• Perform daily oversight of cash movements and balances across fund accounts, investigating exceptions and unusual activity.
• Oversee cash reconciliation processes across multiple accounts and fund structures, maintaining control over outstanding breaks, aged items, and overdrafts and supporting root-cause analysis.
• Review NAV production outputs to ensure accuracy, completeness, and timeliness; challenge pricing issues, unusual movements, and material valuation variances.
• Investigate NAV breaks and coordinate with operational teams to ensure timely resolution and appropriate documentation.
• Monitor investment and borrowing restrictions in line with regulatory requirements, prospectus limits, and internal procedures; review and classify breaches and ensure timely escalation.
• Partner with other teams to deliver daily, weekly, and monthly oversight activities and consistent service delivery.
• Identify and implement process improvements to strengthen controls, improve efficiency, and reduce risk.
• Escalate material issues, control breaches, and potential suspicious activity promptly and in line with governance and reporting requirements.
• Build effective relationships with stakeholders across locations and functions to support issue resolution, knowledge sharing, and continuous improvement.
• Support the oversight and execution of payment processes in line with regulatory requirements.
• Support change initiatives, including regulatory changes, new fund launches, onboardings and other fund changes.
• Deliver strong oversight of record keeping and ownership verification controls, ensuring accuracy and regulatory compliance.

• Experience in financial services industry.
• Experience in Depositary's.
• Knowledge of UCITS, AIFMD, or similar regulatory frameworks.
• The ability to apply backlog prioritisation to ensure KRI deliveries are achieved.
• Strong communication and collaboration skills, with the ability to work effectively with stakeholders at all levels of the organisation.
• Strong sense of ownership, accountability, and risk awareness.
• Ability to prioritise across multiple deadlines and manage a varied workload

This is a hybrid working role, with a requirement to work from the clients Edinburgh office 4 days a week.

Standard working hours with some flex where required.

Pontoon Solutions are an equal opportunities company