Executive Assistant

Location: City of Edinburgh

About the Job

Position

As part of LVMH / Moët Hennessy, The Glenmorangie Company crafts, distributes and markets two of Scotland’s most acclaimed single malt whiskies.

The Executive Assistant will provide high‑level executive administration support to members of the Executive Team, ensuring senior leaders are equipped to operate effectively, efficiently, and with the highest level of discretion.

Job Responsibilities

• Proactively manage and coordinate complex and fast‑moving Executive Team diaries.
• Prioritise scheduling of internal and external meetings, manage senior stakeholder correspondence as required.
• Coordinate detailed international travel for Executive Team members, anticipating potential challenges and managing visa administration where required.
• Maintain proactive expenses management, ensuring timely submission and approvals in line with the Company’s travel and expenses policy.
• Coordinate company‑wide, Executive Team and department‑specific meetings, including preparation, logistics, action tracking and follow‑up.
• Work closely with the EA to the CEO to ensure aligned executive support, coordinated priorities and effective communication across the Executive Team.
• Raise purchase orders, receive goods and set up suppliers in SAP/Ariba systems as required.
• Lead planning as required for internal company events and meetings led by Executive Team members.
• Prepare, manage and maintain confidential documents, reports and executive materials.

Qualifications

Technical Skills Experience

Required:

• At least 3 to 5 years working at an Executive support level, ideally within a small to medium‑sized fast‑paced organisation supporting multiple Executive team members.
• Excellent Microsoft Office application skills.
• Excellent organisation and prioritisation skills.
• Experience with international travel arrangements and visa applications is highly desirable.
• Events planning experience desirable.

Key

Competencies:

• Excellent interpersonal and communication skills.
• Strong stakeholder management skills.
• Proactive approach to identifying solutions and anticipating challenges.
• Ability to work to tight deadlines.
• Self‑motivated with a can‑do attitude.
• Excellent attention to detail.

Mandatory Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandatory Mandatory Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate Mandate…