Senior Records & Archives Officer - Chambers - _

Senior Records & Archives Officer

City Chambers

Salary: £46,023 - £54,476

Hours:

36 per week, 52 weeks

This post will lead and coordinate the effective delivery of the Council’s archives and records management function, supporting the continuous development and implementation of a consistent, robust, Council-wide multidisciplinary information governance framework of policies, procedures, training and guidance.

Through this framework, as well as via project work and bespoke advice and support, they will help ensure that the Council meets its statutory obligations under public records legislation, including associated codes of practice and professional record‑keeping standards.

As the senior officer in a 10+ strong Records & Archives Team, you will support colleagues with expert advice, triage issues, and deputise for the Council’s Information Asset Manager.

You will serve as the senior lead for the Council’s Records & Archives Team, responsible for developing and implementing comprehensive policies, processes, and standards, working with a wider team to ensure compliance with Scotland’s public records legislation.

You will manage archival collections and public access, including a preservation programme and disaster preparedness, and oversee the Council’s statutory Records Management Plan and its records retention schedules.

• oversee the Edinburgh City Archives public access service, including search room and volunteer management, and triage enquiries
• provide expert guidance, support, and training across the Council on records management issues and topics
• initiate and lead outreach efforts to connect stakeholders, partners, and the wider community with the historic records in the City Archives through events, digital engagement, and tailored communications
• contribute to information governance audits and assessments

The postholder will deputise for the Information Asset Manager, manage work placements and volunteers, and support the Council’s response to statutory inquiries. They will also prepare, with guidance from the Information Asset Manager, reports for senior leadership and committees and represent the Council at regional and national forums on archives and records management matters.

We are committed to creating a workplace culture where all our people feel valued, included and able to be their best at work, and recognise the benefits that a diverse workforce with different values, beliefs, experience and backgrounds brings to our organisation.

To achieve this, we are changing the way we interview and assess candidates by moving from a competency‑based interview approach to a behavioural and technical (skills for the job) based approach. This new way of interviewing will allow us to assess how you think and how you would bring Our Behaviours of Respect, Integrity and Flexibility into your ways of working.

Our salary range typically reflects the initial starting salary and annually increases until it reaches the top of the range.

Happy to talk flexible working.