Senior Information Records & Archives Officer - Waverley Court - _

Senior Records & Archives Officer (Digital Governance) - Fixed term until 31/12/2027

We are looking for an experienced and innovative record keeper to fill our Senior Records & Archives Officer (Digital Governance) post. They will help lead the delivery and development of the Council's digital records management and evolving AI governance arrangements.

You will combine professional records management expertise with a strong understanding of digital governance, helping the Council manage information effectively across its lifecycle and meet its statutory and professional obligations. The role will focus on Microsoft 365, including designing and implementing records management controls, while also contributing to responsible AI governance, information risk management, and wider service improvement.

Based within the Council's Information Governance service in Corporate Services, the post reports to the Information Asset Manager and plays a senior role within the Records and Archives team. The team supports the effective management, preservation, and use of the Council's records and archives; maintains public access to archive collections; advises services on retention and record-keeping requirements; and helps the Council comply with relevant public records legislation, codes of practice, and professional standards.

The purpose of the post is to lead the effective delivery of the Council's records management function digitally, while supporting the ongoing development of a consistent, robust framework for using AI ethically. You will help develop and embed policies, standards, processes, tools and guidance across a large and diverse organisation, providing authoritative advice to colleagues, managers, senior officers and external stakeholders.

You will support the Council in translating records management requirements into practical controls for digital content, including using Microsoft 365 governance tools within Purview and designing and implementing retention labels and policies. You will also contribute knowledge of the UK AI governance landscape, including relevant strategies, principles and ethical best practice, and support the appropriate use of AI tools in a work environment.

Knowledge of digital preservation standards, tools and good practice, together with experience of major data migration activity, would be advantageous.

This is a varied role that brings together professional leadership, policy development, operational delivery, digital change, project work and training. A major part of the role will be stakeholder management as you work across Council services, helping colleagues at all levels to understand their responsibilities with AI and digital records management and finding ways to support them to meet these with creativity and integrity.

As Senior Records & Archives Officer (Digital Governance), you will:

Lead and contribute towards the development, implementation and continuous improvement of the policies, standards, processes, tools, guidance and communications for the ethical use of AI across the Council.

Lead and coordinate on the design and implementation of effective records management controls within Microsoft 365, including labels and policies, for use across a large and diverse organisation.

Contribute records management and governance expertise to the Council's data migration project, supporting Council services to ensure that their records remain appropriately managed throughout the period of change.

Support the development of a digital records centre to support the long-term management of born-digital and digitised records.

Provide professional advice and recommendations to Council services on records management, information governance and information risk, including complex or sensitive matters.

Respond to and support digital records management enquiries, providing a focal point for expert advice and quality assurance for colleagues' responses.

Lead audits and assessments of records management and wider information governance IT system functionality and organisational practices, identifying risks, areas for improvement and opportunities to strengthen compliance.

Develop and deliver training, briefings, guidance and outreach activities for colleagues, building awareness of effective digital record keeping, and how AI can be used ethically.

Prepare reports, briefings, presentations and other formal documentation for senior officers, Council meetings, committees, external agencies and stakeholder…