HR & Business Operations Assistant

Key details

Location: Wemyss Place, Edinburgh
Hours: Full Time

We’re looking for a reliable and detail-focusedHR & Business Operations Assistant to join our Operations team in Edinburgh.

You’ll work closely with two HR Business Partners, providing dependable support across day-to-day HR activities. From onboarding new starters to processing leavers, you’ll play an important part in keeping our HR processes running smoothly, accurately and efficiently.

Alongside this, you’ll support the Operations Manager with broader business administration, including facilities coordination, health and safety processes, and office-related tasks.

A key part of the role is maintaining our HR system (Personio). You’ll take responsibility for keeping information up to date, ensuring data accuracy, staying up to date with system enhancements, and identifying opportunities to improve how we use the platform, helping us to work smarter and more effectively.

This role is well-suited to someone who enjoys an administrative role where attention to detail, organisation, and reliability are highly valued.

You’ll thrive in this role if you:

• Are highly organised and detail-focused, with a methodical approach
• Are comfortable managing multiple tasks at once, keeping processes moving and deadlines on track
• Are confident with handling data and able to spot inconsistencies
• Communicate clearly and confidently, building strong relationships at all levels
• Enjoy balancing routine administrative tasks with opportunities to support projects
• Are curious, adaptable, and interested in how AI and automation can enhance ways of working

• Manage HR administration across the employee lifecycle, including onboarding, benefits and offboarding
• Accurately prepare HR documentation, including contracts, offer letters, and contractual changes
• Coordinate recruitment activity: posting adverts, arranging interviews, liaising with candidates, and supporting hiring managers
• Maintain and update employee records and the HR system, ensuring a high level of data accuracy and integrity
• Act as HR system “super user” – supporting colleagues with queries and identifying opportunities for improvement
• Prepare and submit accurate, timely payroll changes to the payroll team each month
• Produce HR reports and support with data analysis
• Schedule and record employee training
• Assist with health and safety at work processes
• Assist with facility management tasks for all office buildings
• Support HR, business, and office projects as required

• Previous experience in an administrative role, where close attention to detail is essential
• Experience in managing multiple processes and working to deadlines
• Experience working confidently with people, data and systems
• Ability to handle confidential information sensitively and appropriately
• Strong proficiency in Microsoft Word, Excel and Power Point

• Collaboration
• Communication
• Customer Focus
• Planning and Organising
• Problem Solving and Innovation
• Positive Mindset