HR Administrator

The HR Administrator plays a key role in supporting the delivery of a professional, efficient, and people-focused HR service across Strata's global workforce. This is a broad HR generalist position responsible for supporting the full employee lifecycle, including recruitment and onboarding, employee records management, payroll and benefits administration, compliance, employee engagement, learning and development, performance management, and diversity, equity and inclusion initiatives.

Working closely with the Head of HR and key stakeholders across the business, the HR Administrator will help drive operational excellence, maintain compliance across multiple jurisdictions, and support the continuous improvement of HR processes and systems as Strata continues to expand its global footprint ensuring a seamless employee experience.

• Growth mindset
• Resilience
• Community
• Humility
• Positivity
• Creativity

• Support end-to-end recruitment administration through HiBob ATS.
• Create and publish job advertisements across relevant recruitment channels.
• Maintain accurate candidate records and recruitment workflows within HiBob.
• Screen applications and support hiring managers with candidate shortlisting.
• Coordinate interview scheduling and candidate communications.
• Prepare offer letters and employment contracts.
• Support pre-employment checks, right-to-work verification, and onboarding documentation.
• Generate recruitment metrics and reports to support hiring activity and workforce planning.

• Coordinate onboarding activities to ensure a positive and compliant employee experience.
• Prepare welcome packs, induction schedules, and onboarding documentation.
• Ensure completion of all new starter administration, including system setup and policy acknowledgements.
• Manage employee exits, including offboarding documentation, system updates, and exit processes.

• Act as a key administrator for HiBob, ensuring employee and candidate data is accurate, secure, and up to date.
• Maintain organisational structures, employee records, workflows, and reporting within the platform.
• Support system enhancements, process improvements, and new functionality rollouts.
• Produce regular HR reports and dashboards, including headcount, turnover, recruitment, absence, and compliance metrics.
• Assist with user training and adoption of HR systems and processes.

• Maintain accurate employee records, documentation, and personnel files.
• Ensure all employee data is managed in accordance with GDPR and relevant data protection regulations.
• Monitor document retention requirements and ensure records remain compliant across all regions.
• Manage electronic filing systems and document control processes.

• Support monthly payroll processes by preparing and validating employee data.
• Coordinate payroll changes, including new starters, leavers, salary changes, and benefits updates.
• Administer employee benefit programmes and support enrolment activities.
• Liaise with payroll and benefits providers to resolve employee queries.

• Support the development, implementation, and communication of HR policies and procedures.
• Maintain employee handbooks and HR documentation across the UK, US, APAC, and other operating regions.
• Ensure HR processes comply with employment legislation, health and safety requirements, and data protection regulations.
• Monitor compliance-related activities, including right-to-work checks, mandatory training, policy acknowledgements, and record keeping.

• Provide administrative and project support for HR compliance initiatives and audits.
• Support the implementation of global compliance programmes, policy reviews, and governance frameworks.
• Assist with internal and external audits by preparing documentation and compliance reports.
• Track project actions, deadlines, and stakeholder deliverables to ensure successful completion.
• Identify opportunities to improve HR processes, controls, and operational efficiencies.
• Support HR transformation initiatives, including system enhancements and process standardisation across regions.

• Coordinate training programmes, workshops, webinars, and Lunch & Learn sessions.
• Maintain training records and monitor completion of mandatory learning requirements.
• Support learning and development initiatives across the business.

• Support the administration of performance review cycles and appraisal processes.
• Monitor completion of objectives, reviews, and probationary assessments.
• Prepare performance-related documentation and reporting.

• Support the delivery of DEI initiatives and employee resource groups, including Women@Strata.
• Assist with DEI communications, events, reporting, and programme administration.
• Maintain relevant DEI metrics and records.