Resourcing Team Administrator

ASA Recruitment’s client, a Public Sector organisation with offices in Edinburgh and Glasgow are currently looking to recruit a Resourcing Team Administrator for an initial 3 month contract (with potential extensions) on a rate of c.£150-220/day inside of IR35 (based on experience). These roles are mainly remote but will require some travel to the offices in Edinburgh and Glasgow.

The Role:

We are looking for a highly organised and proactive Resourcing Team Administrator to support a high-profile recruitment programme delivery talent into large-scale national projects. You will be working closely with the Resourcing Manager and will play a key role in coordinating recruitment activity across a high volume or permanent and contract vacancies, ensuring a smooth and efficient recruitment process from initial vacancy through to onboarding.

Responsibilities:

• Provide administrative support to the Resourcing Manager across a large-scale recruitment programme.
• Coordinate recruitment activity for permanent and contract vacancies.
• Maintain accurate tracking of vacancies, candidate progress and recruitment timelines.
• Liaise confidently with hiring managers, recruitment agencies and other stakeholders to provide regular updates on recruitment activity.
• Monitor the status of vacancies and ensure hiring managers are kept informed throughout the recruitment process.
• Support onboarding activities, ensuring all pre-employment and onboarding tasks are completed efficiently.
• Maintain recruitment records and documentation, ensuring accuracy and compliance with relevant processes.
• Identify and resolve administrative issues proactively to keep recruitment campaigns progressing.
• Assist with scheduling interviews, coordinating offers and supporting the end-to-end recruitment process.
• Produce reports and recruitment updates for the Resourcing Manager and wider project team as required.

Essential Experience:

• Previous experience in a recruitment administration, resourcing or recruitment coordination role.
• Experience supporting high-volume recruitment campaigns.
• Confident communicating with a wide range of stakeholders, including hiring managers and recruitment agencies.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and commitment to maintaining accurate records.
• Proactive approach with the ability to work independently and take ownership of tasks.
• Excellent written and verbal communication skills.
• Strong IT skills, including Microsoft Office (particularly Excel, Outlook and Teams).