Talent Acquisition Administrator

Role:
Talent Acquisition Administrator

Grade and Salary:
Grade 4 (£24,546 - £26,707)

FTE and working pattern:
Full-time (35hrs per week), Fixed term for 6 months

Holiday Entitlement: 28 days annual leaveplus 9 buildings closed days (and Christmas Eve when it falls on a weekday)

Fantastic opportunity to join an internal recruitment team for at least 6 months. You will be the forefront of our casual recruitment processes and provide administrative support to the Talent Acquisition Consultants.

As part of the Talent Acquisition team, the role provides administrative support for both the standard and casual recruitment processes. The role holder will report into our Talent Acquisition partner.

This is a great opportunity for an individual looking to develop their HR and recruitment experience in a supportive team.

The Talent Acquisition Administrator will be the first point of contact for the University's casual recruitment activity, providing an efficient, professional, and customer-focused service to hiring managers and candidates. The role will be responsible for coordinating the end-to-end recruitment process for casual, temporary, and ad-hoc vacancies, ensuring an excellent candidate experience while maintaining compliance with university policies, employment legislation, and right-to-work requirements.

This role plays a key part in supporting the University's workforce needs by building strong relationships with stakeholders, managing recruitment administration, and ensuring vacancies are filled in a timely and effective manner.

It would be ideal for an organised and proactive individual who enjoys working in a fast-paced environment and is passionate about delivering an excellent recruitment experience for both candidates and hiring managers.

The Human Resources Directorate supports Heriot-Watt University's global community across our campuses in Edinburgh, Dubai and Malaysia. Our team delivers a wide range of people-focused services including HR Operations, Talent Acquisition, Learning and Organisational Development, Reward and Wellbeing, Employee Relations and Strategic Workforce Planning.

The Talent Acquisition team plays a key role in attracting, engaging and appointing outstanding talent to support the University's strategic ambitions. Working in partnership with hiring managers and colleagues across the University, the team delivers professional, inclusive and efficient recruitment services that enable a positive experience for candidates and stakeholders alike.

• Provide full administrative support for the engagement of casual workers and temporary appointments end to end.
• Process casual worker requests and create new or additional assignments within university systems.
• Maintain accurate casual and assignment records, ensuring data quality and compliance with payroll requirements.
• Complete right to work checks in line with UKVI regulations
• Update and validate personal, payroll and assignment information
• Monitor assignment and visa expiry dates and provide timely reminders to relevant stakeholders.
• Liaise with hiring managers to confirm the completion of pre-employment requirements and readiness to commence work.
• Support the administration of timesheets and payment information where required, working collaboratively with Payroll colleagues.
• Produce regular reports to support workforce planning, compliance monitoring and operational activity.

• Support the wider Talent Acquisition team with administrative tasks across the recruitment lifecycle
• Support the delivery of a high-quality candidate experience by responding promptly…