Legal Secretary - Family Law

Gilson Gray’s Family Law team are part of Gilson Gray’s continually growing organisation. Gilson Gray LLP are a comprehensive law firm, offering expert legal, property and financial services. We support clients throughout their entire lifetime.

Based in Edinburgh, Glasgow, Aberdeen, Dundee, North Berwick, Lincoln and London, we focus on ensuring we provide the highest level of advice and ongoing service to our clients. We are ambitious and have significantly grown the team over the course of the last year. We pride ourselves in looking after our clients personally and providing the utmost standard of service.

This role would be based in our Edinburgh office.

We are looking to hire a Legal Secretary to join our successful Family Law team, based in Edinburgh.

We are an enthusiastic team that supports each other to achieve a great working environment. We value each other’s expertise and opinion and pride ourselves in offering an inclusive, enjoyable and motivating place to work.

We are looking to further strengthen our current team with the appointment of an experienced Legal Secretary who will provide secretarial assistance within our Family Law department. Working alongside solicitors using word processing and other technical skills to meet the needs of both internal and external clients, whilst demonstrating our core values.

The successful candidate will be expected to use a significant degree of self-management and initiative and is expected to work as part of a team.

As a Legal Secretary at Gilson Gray LLP you’ll be responsible for:

• Typing for all fee earners in the team in a fast-paced environment. This will include accurately transcribing audio dictation and copy type from draft documents;
• Produce documentation in a professional and accurate manner;
• Assisting Head of Department and Partners with management and business development tasks;
• Implement and maintain a comprehensive filing and record system ensuring files are maintained in an orderly way;
• Diary management and meeting organisation;
• Setting up new appointments;
• Dealing with incoming calls from clients and taking messages for fee earners;
• Responsibility for opening and closing of files and new client processes;
• Preparing documents for court hearings;
• Preparing instructions to counsel and making up counsel’s papers;
• Drafting fees and assisting with credit control follow up;
• General photocopying and other secretarial duties.

• Previous experience of working within a Family Law department;
• You will be an experienced secretary with the full range of secretarial skills, including full working knowledge of Microsoft Word, Excel and other relevant applications;
• Excellent typing skills are essential;
• You will have previous experience of using a case management system.