Estates Maintenance Manager

Estates Maintenance Manager (Fixed-Term Contract)

Edinburgh

• Building Services Engineering, Facilities Management, Estates Management, Construction, Mechanical or Electrical Engineering.
• IOSH Managing Safely or equivalent Health & Safety qualification.
• Good working knowledge of current health and safety legislation, statutory compliance and maintenance best practice.
• Understanding of planned preventative maintenance (PPM), lifecycle planning and asset management principles.

• Proven experience managing planned and reactive maintenance across a diverse estate.
• Experience coordinating maintenance programmes across mechanical, electrical and building fabric assets.
• Experience managing contractors and suppliers, including monitoring performance against KPIs and service level agreements.
• Experience overseeing statutory inspections and ensuring compliance with relevant legislation.
• Experience using CAFM/helpdesk systems to manage maintenance requests and monitor performance.
• Experience managing maintenance budgets, reviewing quotations and ensuring value for money.
• Experience working collaboratively with internal stakeholders and external contractors to deliver high-quality customer-focused services.

• Experience with in a multi-site estate.
• Experience contributing to capital works and refurbishment projects.
• Experience supporting sustainability initiatives including energy monitoring, sub-metering and carbon reduction projects.
• Experience participating in emergency response or on-call arrangements.

• Excellent organisational and planning skills with the ability to manage multiple priorities simultaneously.
• Strong contractor management and performance monitoring skills.
• Ability to analyse maintenance data and use information to improve asset performance.
• Strong problem-solving and decision-making skills.
• Excellent communication and interpersonal skills with the ability to build positive working relationships at all levels.
• Ability to work independently while contributing effectively as part of a wider team.
• Good IT skills, including Microsoft Office and maintenance management systems.
• Ability to produce accurate reports, maintenance plans and compliance records.
• Strong attention to detail and commitment to maintaining accurate documentation.
• Ability to remain calm, make sound decisions and coordinate an effective response during emergencies.

• Commitment to maintaining safe systems of work and promoting a positive safety culture.
• Thorough understanding of contractor control procedures and permit-to-work systems.
• Ability to ensure statutory inspections, servicing and maintenance activities are completed on time.
• Commitment to maintaining compliant, safe and operational buildings, plant and equipment.

• Proactive and solutions-focused approach.
• Strong customer service ethos.
• Professional, reliable and accountable.
• Collaborative with the ability to build effective relationships across departments.
• Flexible and adaptable in response to changing operational priorities.
• Committed to continuous improvement and high-quality service delivery.
• Calm, resilient and able to perform effectively under pressure.
• Coordinate the delivery of planned preventative maintenance (PPM), reactive maintenance and lifecycle replacement programmes across electrical, mechanical and building assets.
• Manage the maintenance helpdesk and ensure maintenance requests are responded to efficiently.
• Conduct regular inspections of buildings, infrastructure and equipment, identifying defects and coordinating remedial works.
• Manage contractors and suppliers to ensure work is completed safely, on time, within budget and to agreed quality standards.
• Coordinate statutory inspections and ensure assets remain compliant with legislative requirements.
• Maintain and develop the estate asset register, supporting effective asset management and long-term investment planning.
• Monitor maintenance performance, compliance and contractor KPIs, identifying opportunities for continuous improvement.
• Work collaboratively with colleagues and stakeholders to deliver safe, sustainable and well-maintained environments that protect organisational assets and provide excellent customer service.

Morgan Hunt is an equal opportunities employer. Job suitability is assessed on merit in accordance with the individual's skills, qualifications and abilities to perform the relevant duties required in a particular role.