Fuel Schedule Coordinator

People. Passion. Pride. This is what has driven our teams since 1833.

Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 300 locations in 65 countries, across 6 continents.

But at the heart of our business is our people.

The Menzies Aviation Fuel Scheduler Coordinator Coordinates, maintains and oversees the Fuel Systems Operations by performing the following duties in accordance with company procedures.

• Preparation of daily, weekly, monthly, and annual financial reports for the SMF Fuel Facility and issuance of such other statistical reports as necessary to meet the requirements of DFW Fuel Facility.
• Coordinates with system support personnel to develop written specifications for program modifications to enhance system functionality.
• Reviews program modifications test result(s) to ensure conformity to written specifications and ensures that necessary changes to system documentation are made.
• Ensure that all logs, control totals, sign offs, and processing are completed in approved manner and on a timely basis.
• Issuing written reports (minimum monthly), identifying agent, supplier, airline problems, and directing correspondence to appropriate third-party supervisory personnel.
• Issuance of all daily and monthly reports to airlines, agents, and suppliers detailing inventory activity for the month.
• Preparation and development of monthly invoices to SMF’s member airlines and non-member participants.
• Overseeing and providing guidance in ensuring that individual supplier/airline fuel usage demands are satisfied in conjunction with total airport requirements and restrictions.
• Ensuring that U.S. Custom Bonded Fuel requirements (if applicable) are adhered to on daily basis.
  • Coordination of any audits as necessary, by suppliers, airlines, ATA, etc. and DFW Fuel Facility.
• Individual may perform other duties as assigned, notwithstanding work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance workload.
• Obtain, analyze and develop monthly fuel usage projections in conjunction with data supplied by suppliers/airlines. Utilization of fuel projections to determine appropriate physical inventory levels to maintain satisfied projections and airport demands. General oversight of scheduling activity is required.
• Coordinate scheduling of all fuel into individual supplier accounts to ensure inventory levels are sufficient to meet sales activity. Monitor individual inventory levels precisely to insure adequate storage capacity. These scheduling activities include working closely with SMF’s airlines, suppliers, and pipeline transportation company to develop monthly fuel inventory projections and pipeline schedules well before the start-up of the month.
• Review daily accounting transactions activity to ensure compliance with scheduled activity.
• Ensure that a formal written documentation process is maintained from suppliers/airlines concerning fuel projections, exchanges, uplift scheduling, truck rack usage, pipeline schedules, etc.
• Schedule bonded (if applicable) fuel to ensure that inventory levels are sufficient to meet the sales demand as may be required.
• Coordinate/schedule fuel inventory/tank availability with operations for required tank cleaning.
• Schedule truck rack activity (on/off loads) to ensure compliance with insurance regulations at SMF.
• Schedule pipeline activity to ensure compliance with regulations at SMF
• Coordinate and monitor required operations to ensure that product schedules are followed, and problems resolved in accordance to policy.
• Able to meet the Station’s attendance standards.
• Other duties…