Office Manager

Office Manager

* Up to £35,000 pa (depending on experience) + excellent benefits

* Full time, 37.5 hours per week

* Contract:

Fixed term – maternity cover until 1 March 2027 (with potential for flexibility required on the end date)

* Office Based - Edinburgh

* Closing date 23 February 2026

* Interview dates will be 4, 5 and 6 March in the Edinburgh office

As Office Manager (maternity cover), you'll be part of our HR Centre of Excellence, working closely with the HR team to help deliver and support high-quality HR services for our people, including facilities management and health and safety. You’ll play a vital role in bringing our values to life every day by ensuring our work spaces are safe, welcoming and well run.

You’ll take ownership of the smooth and efficient day-to-day running of our Edinburgh office, alongside providing remote operational support to our Hadleigh office. This will ensure both locations are well organised, equipped and set up for people to do their best work.

Taking a hands on and commercially minded approach, you’ll manage the practical realities of office operations, facilities, and administration. You'll look for opportunities to improve ways of working, streamline processes, and introduce practical solutions that add value for colleagues and the wider business.

Health, safety, and wellbeing are central to the role. You’ll help ensure consistent health and safety compliance across our five offices (Cardiff, Belfast, London, Hadleigh and Edinburgh), working collaboratively with local office support colleagues and the HR team to maintain high standards, share best practice and ensure our workplaces remain safe, compliant, and fit for purpose.

You’ll also provide day-to-day guidance and coordination for office support activity, including light line management responsibility for one team member and close working relationships with colleagues across other locations. Through collaboration rather than hierarchy, you’ll help ensure a consistent, high-quality service and a positive experience for our people. Partnering closely with our HR team, you’ll provide essential administrative and operational support that underpins our wider business support and HR Centre of Excellence.

This is a role for someone who is determined, proactive, and takes pride in making things work well. If you enjoy responsibility, thrive in a varied operational role, and are motivated by creating positive, well-run workplaces, this is an opportunity to make a real impact.

The team

The HR Centre of Excellence is a core function supporting colleagues across the full employee lifecycle; from recruitment and onboarding through to development, wellbeing, and offboarding. We provide expert, impartial advice and practical support to help our people and the organisation thrive.

What you will bring

* Proven experience in office or facilities management within a business, estates, or building services environment, ideally across multiple locations.

* Recognised health and safety qualification or equivalent experience (IOSH Managing Safely, NEBOSH), with strong working knowledge of health and safety legislation, risk assessment, and building compliance.

* Experience managing contractors, suppliers and budgets, including tendering, purchasing, and ongoing performance management.

* Strong organisational skills, with the ability to manage multiple operational priorities, work autonomously, and deliver a high quality service in a fast paced environment.

* Excellent communication and relationship management skills, with the ability to work inclusively and professionally with colleagues at all levels and external partners, while handling sensitive information with discretion.

* Experience of supervising or coordinating others, with the ability to maintain standards, allocate work effectively, and support collaborative ways of working.

To apply

Please click on the apply button and submit an anonymised CV and cover letter, removing your name, address, email address, and any other identifying details. Please note, applications submitted without a cover letter may be rejected.

Who we are

Energy Saving Trust is a leading and trusted…