Business Manager Financial and Corporate Services

Description

Starting salary:43227
Contract type:Fixed term contract for 12 months
Grade:4
Location:Longmore House (with hybrid working)
Working Hours:35 hours per week full time

This post sits within the Finance & Corporate Services Financial Business Support Team as part of the Finance & Corporate Services Directorate which is responsible for delivering high quality corporate services across the Organisation. This role will a trusted adviser to the Director of Finance & Corporate Services which is a key role to our Historic Environment Scotland Executive Leadership Team.

For more information about the post and information about the team please access the full job description for this post. Please note that if you dont have Office 365 installed on your device this can be opened using your browser.

Benefits of joining us at Historic Environment Scotland

• Enrolment onto a Civil Service Pension scheme 28% employer contribution
• 25 days annual leave pro-rata (increasing to 30 days after 3 years) 11.5 public holidays
• Reimbursement for relevant professional subscriptions
• Support for further education and personal development
• Study leave for work related courses
• Flexible working hours (where appropriate)
• Free entry to all of our properties (with up to three guests)

• Free entry to English Heritage Manx and Cadw properties

Key Responsibilities of this role

• Work with the Director to set strategic priorities helping identify areas for focus whilst leading aspects of the Directorate strategic planning process
• Work with the Director and the Executive Assistant whom you will line manage to strategically manage the Directors time ensuring they have all the information necessary to be productive and engaged and ensuring that the office runs efficiently and effectively
• Lead on various Directorate and cross organisational projects as requested by the Director ensuring the Directors involvement in project or decision-making processes takes place at key times where their input and authority are most needed
• Working with relevant stakeholders you will work to compile and monitor the Directorate Risk Register including supporting risk identification management and monitoring as well as supporting the directorate operational plans
• Work to ensure consistent and appropriate implementation of organisational policies and procedures whilst ensuring directorate compliance in terms of governance - Certificates of Assurance Audit requests respond to Directorate FOI requests - as well as colleague health safety and wellbeing
• Support and lead where appropriate workforce planning requests general recruitment issues and tracking staff movements for the Directorate
• Coordinate collate draft and complete high-level reports corporate responses and briefings for the Chair HES Board Chief Executive and Executive Leadership Team your Director and Scottish Government Sponsor body ensuring deadlines are met
• Oversee collation and submission of monthly contributions for newsletters and publications
• Facilitate and support Directorate meetings as appropriate including Heads of Service Directorate level Sections and Team meetings ensuring appropriate paperwork is issued and lead on any actions or follow up activity
• Maintain membership of the Business Manager Network and represent the interests of the Directorate at meetings leading on work for the Directorate commissioned through this network
• Be responsible for managing competing demands for information within short timescales sometimes in challenging situations and circumstances

Key requirements of the role:

In order for you to be successful in this post we will be looking for you to submit a cover letter which addresses how you can meet each of the essential and desirable criteria (in up to 1200 words) using examples of where you have demonstrated these criteria previously. Please ensure that you provide real life examples for each of the criteria to be considered for this post.

You can use examples of how you have met this criteria from your work life home life education or volunteer experience.
Please read our
CV and Cover Letter Guidance
first before completing as you will only be eligible for selection if you use examples of how you meet the essential and desirable criteria.

Essential:

• An understanding of HES and what is required for successful delivery of the organisations objectives
• Strong organisational and strategic planning skills alongside well-developed project management skills managing process of idea to execution with the ability to prioritise competing demands
• Demonstrable ability to assimilate and analyse complex information from a wide range of sources/disciplines and distil this into clear management information suitable for a differing target audience
• Demonstrable experience of self-motivating with the ability to show initiative and use own judgement
• Ability to anticipate and avert problems with a proven track record in creating processes to facilitate more effective working and reporting
• Excellent communication skills with a…