Facilities Manager Job Edinburgh area,City of Edinburgh Scotland UK,Management

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Due

to an internal relocation, we are looking for a Facilities Manager for our client sites in Edinburgh.

Reporting to the Operations Manager, the Facilities Manager will be responsible for managing all aspects of facilities services across two buidlings in close proximity in Edinburgh.

You will provide operational leadership and ensure the account objectives are met

You will be responsible for representing Jones Lang LaSalle in the local and regional business and real estate community in order to promote Jones Lang LaSalle’s reputation and capabilities to prospective tenants and clients.holder

Strong stakeholder management, with two direct reports, you will be managing the sites to deliver strong stakeholder management and improve the delivery on the contract.

There is the capacity to undertake and manage project works over time.

What this job involves Budgeting / Reporting

Seek cost savings opportunities and efficiencies in line with values and service levels
Monthly review of accrual and variance reports as required by the Finance Team
Submit and track insurance, vendor, and landlord reimbursements
Supplier invoice approval
Generate access agreement requests from landlords.
Timely management of invoice exceptions (errors)
Obtain financial approval of work orders based on the account approval requirements
Align and consolidate reporting and review meetings with other regions.
Ensure that a programme of regular management reports are completed accurately and comprehensively to track operational and financial performance.

Compliance & Work Order Management

Oversee client’s locations with a proactive approach to work order management
Develop an asset management programme in line with warranty expirations
Develop, maintain and ensure safe execution of all planned maintenance activities to best practice or local legislative standards.
Work order management and small project management for assigned portfolio including a daily review of work orders (aging, SLA extensions, vendor action required, etc.)
Timely updating of work order system with accurate notes and statuses through completion of the tickets. Status management of tickets for individual property portfolio as well as the team portfolio
Adhere to SLA extension requests to align with KPI expectations and MSA
Adherence to comply with all contractual KPIs
Adhere to all processes
Contribution to innovation programs, including development of at least 2 best practices a year

Client Engagement & Vendor Management

To establish effective lines of communication with client staff across all managed sites and ensure service standards meet or exceed client expectations.
To establish close working relationships with service partners, review performance and ensure that the needs of the client are being met and to appraise the performance of the team.
Create a vendor database showing responsibility for all assets together with warranty and guarantee information.
Proactively manage all FM vendors and suppliers to a high service delivery and safety level.
Management of open tickets which have not been billed by the supplier, escalation as required for deficiencies based on account guidelines
Maintain a Single Point of Contact…