Project Assistants

Location:

Remote / Scotland (hybrid) – Be United operates a hybrid working model, with team members primarily working remotely and attending in‑person meetings and events in Edinburgh, Glasgow, or other locations across Scotland as required. Rate: £13.45 per hour Contract Term:
Freelance contract (15 hours a week) from July 2026 – 31 October 2026 About Be United

Be United is a Black‑led social enterprise based in Edinburgh. We advocate for, nurture and champion Black people working in the performing arts, screen and cultural events sectors in Scotland. We champion equity, creativity, and cultural inclusion through our programmes, events, and partnerships.

We are passionate about building an organisation where everyone feels supported to do their best work, where purpose, collaboration, and care are part of daily life. Working with Be United means joining a small but dynamic team that values innovation, growth, and shared success.

As part of our inclusive employment approach, all Be United contracts are built on fairness and flexibility. We offer clear progression pathways, wellbeing initiatives, and an open culture where every voice matters.

The Project Assistant will support the implementation and delivery of Be United’s programmes, events, conferences, campaigns, and community initiatives. The postholder will provide event delivery, marketing, communications, stakeholder engagement, and administrative support to help ensure activities are delivered effectively, professionally, and in line with organisational objectives.

This role is ideal for someone who enjoys a combination of event delivery, community engagement, marketing, and project administration within a fast‑paced and purpose‑driven environment.

• Support the planning and delivery of conferences, workshops, networking events, training programmes, community activities, and organisational initiatives.
• Assist with event logistics, registrations, attendee communications, venue arrangements, supplier liaison, scheduling, and resource preparation.
• Prepare event materials, presentations, delegate packs, signage, handouts, speaker resources, and supporting documentation.
• Support event ticketing, attendee registration systems, and participant data management.
• Maintain communication with participants, facilitators, speakers, suppliers, venues, and project partners to support successful delivery.
• Provide on‑day support at events, conferences, workshops, and networking activities, ensuring a positive and professional participant experience.
• Support participant engagement and outreach activities that encourage participation across Be United programmes and initiatives.
• Build and maintain positive relationships with participants, community organisations, partners, stakeholders, artists, and creative networks.
• Represent Be United at community events, sector gatherings, networking opportunities, and partner meetings where appropriate.
• Contribute to creating welcoming, inclusive, and accessible experiences for participants.
• Maintain accurate project records, schedules, bookings, project documentation, and delivery systems.

• Create, distribute, and manage participant registration forms, feedback surveys, and evaluation tools using platforms such as Microsoft Forms, Google Forms, or Survey Monkey.
• Collect, collate, analyse, and report on participant, audience, and stakeholder feedback in line with organisational and funder requirements.
• Produce reports summarising project outcomes, audience insights, participation data, and impact stories.
• Maintain accurate records for programme monitoring, evaluation, and funder reporting.
• Support the collection and tracking of outputs, outcomes, attendance figures, and engagement data across projects and events.

• Work alongside the Be United Leadership Team and the Marketing, Media & Communications team to create and deliver marketing and promotional content.
• Support the promotion of conferences, workshops, networking events, programmes, campaigns, and community initiatives.
• Draft copy for social media, newsletters, websites, participant…