Executive Assistant - Foundation

Executive Assistant - Foundation (Hackensack Meridian Health)

Join us to apply for the Executive Assistant - Foundation role at Hackensack Meridian Health.

Our team members are the heart of what makes us better.

At Hackensack Meridian Health we help our patients live better, healthier lives and we help one another succeed. With a culture rooted in connection and collaboration, our employees are team members. Together, we keep getting better—advancing our mission to transform healthcare and serve as a leader of positive change.

The Executive Assistant reports to the HMH network executive(s) and relieves them of administrative functions in order to increase the time they have for executive‑level responsibilities.

Position is hybrid.

• Assist with project work for strategic events and annual giving. Attend off‑site foundation events, which may include evenings.

• Schedule appointments, meetings or conferences for departmental personnel utilizing interdepartmental and/or hospital‑wide computerized scheduling systems.
• Prioritize calls through screening, transfer calls, record messages and deliver to appropriate personnel.
• Coordinate special projects as instructed, compose memos, transcribe notes, research and create presentations.
• Generate reports, handle multiple projects and prepare and monitor invoices and expense reports.
• Prepare and file routine and advanced correspondence including letters, memoranda, and reports.
• Handle a wide variety of situations and conflicts involving the clerical and administrative function of the office.
• Review and distribute daily mail correspondence to appropriate personnel.
• Order office supplies and maintain inventory.
• Maintain up‑to‑date departmental manuals and files.
• Assist with compiling and developing the annual budget.
• Handle confidential and time‑sensitive material.
• Use experience and judgment to plan and accomplish goals.
• Other duties and/or projects as assigned.
• Adhere to HMH organizational competencies and standards of behavior.

• High School diploma, GED, or equivalent.
• Minimum of 10 years’ experience in a related field.
• Minimum of 2 years working for top‑level executive(s).
• Bachelor’s degree may substitute for some required experience.
• Proficient in Microsoft Office (Outlook, Excel, PowerPoint) and/or Google Workspace.
• Excellent written and verbal communication skills.
• Strong problem‑solving skills.
• Strong organizational skills with attention to detail.
• Ability to prioritize and work independently on a variety of tasks.
• Ability to take initiative and handle stressful situations.

• Associate’s or Bachelor’s degree.

If you feel that the above description speaks directly to your strengths and capabilities, please apply today!

HMH is committed to pay equity and transparency for our team members. The posted rate of pay is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market‑competitive total rewards package.

The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate.

The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non‑discriminatory factors, including but not limited to:

• Labor Market Data:
  Compensation is benchmarked against market data to ensure competitiveness.
• Experience:
  
  Years of relevant work experience.
• Education and
  
  Certifications:
  
  Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training.
• Skills:
  
  Demonstrated proficiency in relevant skills and competencies.
• Geographic
  
  Location:
  
  Cost of living and market rates for the specific location.
• Internal Equity:
  Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization.
• Budget and Grant Funding:
  Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered.

Some jobs may also be eligible for performance‑based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts.

In addition to our compensation for full‑time and part‑time (20+ hours/week) positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.

Starting at $39.67 hourly.