Executive Assistant; Administrative Support

Are you a proactive, highly organized Executive Assistant (Specialist, Administrative Support) who thrives at the heart of a fast-moving business?

We’re looking for someone who loves being one step ahead, brings calm to complexity, and knows how to turn competing priorities into action. Working closely with senior executives, you’ll be at the center of a fast-paced Enterprise organization, coordinating everything from strategic meetings and customer engagements to major events, travel, and team priorities, while helping us embrace technology and AI to work smarter.

• Own the calendar. Manage calendars for two executives within Enterprise, coordinating internal and external meetings across multiple time zones. Priorities change constantly, so you’ll anticipate conflicts, propose options, and keep the right stakeholders aligned.
• Take ownership of scheduling, prioritizing, and coordinating meetings, ensuring alignment with strategic objectives and business priorities.
• Conduct thorough preparation for key meetings and drive follow through, including compiling agendas, pre-meeting briefs, and action items coming out of key meetings.
• Ensure and track customer meetings, ensuring account teams and sponsors are well prepared and we serve our customers well.
• Proactively track and manage customer time to drive focus on spending time with customers to drive sales growth, both for the leader and for the team.
• Handle travel and expenses. Arrange domestic and international travel and prepare and submit expense reports and purchase requests in line with policy and our PO process, making sure receipts and approvals are captured accurately.
• Run the logistics for key events. Coordinate QBRs, sales kickoffs, leadership meetings, workshops, town halls, and customer or executive visits, including invites, pre-reads, room or virtual setup, catering, and visitor access. You’ll work with local office teams and vendors as needed.
• Coordinate content collection and reviews to ensure events run clean and create a culture of teamwork.
• Support new hires. Support onboarding for new sales hires and coordinate interview schedules with Recruiting.
• Be the main point of contact. Serve as a main point of contact the supporting Executive leaders, enabling functions and working closely with business partners.
• Track deadlines. Follow routine deadlines and administrative deliverables, such as submissions, approvals, and onboarding steps, and send reminders to owners as needed.
• Keep information organized. Maintain distribution lists, org charts, shared sites, and team folders so they’re accurate and easy to find, with an emphasis on clear processes and solid documentation.
• Act as a facilitator. Providing insights and recommendations to support decision‑making processes.
• Champion the adoption of AI and tech‑first solutions to streamline workflows and enhance productivity.

• Experience in business administration, management, or a related field.
• Proven experience as an Executive Assistant or in a similar role, preferably supporting multiple senior executives.
• Strong organizational and project management skills, with the ability to prioritize and manage multiple tasks.
• Excellent communication and interpersonal skills, with the ability to interact effectively with individuals at all levels of the organization.
• Proficiency in Microsoft Office suite and familiarity with project management tools and technology solutions.
• Prior experience in a commercial organization driving high‑growth or tech‑driven organization is a plus.
• Demonstrated ability to think strategically, anticipate needs, and proactively identify opportunities for improvement.
• Flexibility and adaptability to work in a fast‑paced, dynamic environment, with the…