Property Manager Assistant

The Executive Assistant to the CEO plays a critical role in supporting the growth, professionalism, and operational effectiveness of the company. This role provides high-level administrative and strategic support to the CEO while directly contributing to the company’s expansion through exceptional owner onboarding, owner communication, and referral-partner relationship coordination. Acting as an extension of the CEO, the Executive Assistant ensures new property owners have a smooth, organized, and highly professional onboarding experience.

They coordinate all steps of the onboarding workflow—including initial intake, document collection, agreement preparation, system setup, App Folio onboarding tasks, and warm hand-offs to ongoing account management. They also help maintain strong relationships with existing owners by managing communication, drafting updates and marketing pieces, and ensuring proactive follow-through on owner needs. This role requires outstanding communication skills, a polished professional presence, and the ability to anticipate needs in a fast-moving environment.

The Executive Assistant must be highly organized, deadline-driven, and comfortable managing multiple priorities while supporting the CEO’s day‑to‑day operational, administrative, and strategic initiatives. Their work directly contributes to company growth, owner satisfaction, and the CEO’s overall effectiveness.

• Owner communication
• Owner onboarding
• Referral-partner relationship coordination
• Executive support to the CEO
• Marketing and referral growth support

• A valid Real Estate License is required for this job
• High school diploma or G.E.D. required
• Accustomed to navigating computer software such as Microsoft Office and MLS
• 2+ years experience as a personal assistant, office manager, or related position
• Used to handling private information and meeting hard deadlines
• Prior experience in real estate is a bonus

$44,400-$54,500 per year