Office Administrator

This is a high-level Office Administrator position at Stetson Bentley Real Estate, a fast-paced and growing real estate company. We have one of the best environments and work culture in the industry. The ideal candidate has experience in managing an office environment and can approach this position with strong management and organizational skills, responsibility, and commitment. Effective verbal communication, written communication, and leadership skills are a must.

The position will report to the Owners and Managing Broker

• 2 years of previous office administration and/or management experience required
• Proficient in Google Suite
• Excellent verbal and written communication skills
• Strong leadership and organizational skills
• Social media knowledge
• Ability to lead training and speak publicly
• Experience working in Quickbooks
• Experience with Microsoft Word, Excel, and Power Point

• Provide concierge customer service to our agents, staff and visitors
• Handle sensitive and confidential information with discretion
• Learn all current software solutions being used by the brokerage. Train agents and staff when necessary
• Maintain some of SB’s financial systems. This includes, but is not limited to, paying invoices, assuring the collection of commissions, and maintaining and generating financial reports and commission deposits for the company
• Ensure accurate commission disbursement, DAs, and compliance, and generate financial reports
• Keep all operation manuals and standard manuals that document all systems and standards updated
• Coordinate the purchase, installation, and maintenance of all office equipment
• Must be a flexible team player
• Provide reporting to Owners on a regular basis (TBD on weekly or biweekly basis)
• Work closely with title companies, SB CPA, and staff
• Maintain all compliance and transactions for the brokerage
• Provide accurate DAs in a timely manner to title companies, teams, individual agents, and SB CPA
• Compile and process all necessary documents and paperwork for licensure, incoming agents, recruitment packets, and onboarding of new agents
• Coordinate agent needs such as, but not limited to, technical help, Dotloop, printers, social media, setting up conference room for agents, training and tools
• Compile, copy, sort and file records of office activities, business transactions and other activities as assigned by agents
• Address, send, receive and distribute all mail, e-mail, memos, letters, and other correspondence
• Handle supply management such as ordering new signs, business cards, office supplies, marketing materials, and office materials
• Attend offsite meetings and events (some evening events required)
• Maximize office productivity through proficient use of appropriate software and processes
• Maintain an office filing system, Google Suite, and spreadsheets
• Update and maintain office policies and procedures
• Research and develop resources that create timely and efficient workflows
• Coordinate and schedule meetings for Owners, Managing Broker, Marketing Director, and all staff when needed
• Assist with minutes during meetings when needed
• Handle the day-to-day operations of the brokerage
• Regular, physical attendance on a predictable basis is essential to the performance of this job
• Open and close office daily

Some lifting, long periods of standing and/or sitting

Monday - Friday 8:30 AM to 5:00 PM at office in Edmond, Oklahoma

$60,000 annually (based on experience)

2 weeks paid time off (this includes vacation and sick leave)