Accounts Payable Specialist

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a busy arts and entertainment organization in Edmonds, Washington. This long-term contract position is ideal for someone who enjoys bringing order to financial processes, working collaboratively with both onsite staff and an external accounting partner, and contributing to a positive office environment. The role offers a part-time schedule of approximately 25 to 30 hours per week with a consistent onsite presence, making it a strong fit for someone who values structure, flexibility, and teamwork.

Responsibilities:

• Manage the full accounts payable cycle, including reviewing invoices, assigning accurate account codes, and preparing items for timely processing.
• Receive, organize, and route accounting documents so records are stored correctly and easy to retrieve when needed.
• Partner with the external accounting firm to support day-to-day payables activity and maintain smooth communication on financial tasks.
• Assist with account reconciliations and help investigate discrepancies to keep financial information accurate and current.
• Maintain filing systems, track outstanding items, and follow up on pending documentation to ensure completion of accounting workflows.
• Create and maintain practical checklists and organized procedures that improve consistency across finance-related activities.
• Provide general bookkeeping and accounting support for office logistics, administrative tasks, and finance team coordination.
• Contribute to onboarding-related administrative support and assist with materials or documentation needed for internal stakeholders and board activity.
• Help support finance operations during team restructuring and process improvements, including coordination with outsourced accounting resources when needed.