AR Administrator

AR Administrator

Our client is searching for an Accounts Receivable Administrator to join their team. This role will be responsible for full‑cycle billing, receivables management, and supporting financial operations through accurate reporting and strong collaboration with internal stakeholders. A successful candidate will be detail‑oriented, proactive, and committed to maintaining efficient and accurate AR processes. The ideal candidate thrives in a fast‑paced environment, communicates effectively with both customers and colleagues, and takes pride in delivering high‑quality financial work.

Your success will be defined by your ability to:

Generate invoices, ensuring alignment with contract terms, project timelines, shipment details, and internal approval requirements for Canadian and U.S. customers

Reconcile monthly shipment activity to invoicing and resolve any discrepancies

Apply customer payments and reconcile customer accounts

Monitor outstanding receivables, follow up on overdue balances, and address payment delays

Investigate and resolve customer billing inquiries and disputes

Complete and submit statutory declarations as required by customers or project stakeholders

Perform month‑end and year‑end close activities including preparing AR schedules, reconciliations and reporting

Review sales tax transactions, identify variances, and support resolution

Prepare AR schedules, documentation, and audit support as needed

Conduct bi-weekly AR and Collections meetings and prepare all related documentation, reporting and analysis as required

Collaborate with various departments to address billing and collection matters

Respond to daily customer and internal inquiries in a timely and professional manner

Identify opportunities to streamline AR processes and strengthen internal controls

Support system and reporting enhancements that improve accuracy, efficiency, and scalability

Provide cross‑training and backup support for Accounts Payable and Payroll

Your strengths include:

Post‑secondary education in Accounting, Finance, or a related field

5+ years of experience in a full cycle Accounts Receivable role

Previous experience with Sage 300, Accounts Payable and/or Payroll is an asset, but not required

Strong understanding of AR processes, general ledger reconciliations, and month‑end close

High attention to detail with strong organization and time‑management abilities

Effective verbal and written communication skills

Ability to collaborate effectively across multiple departments

Strong prioritization skills and the ability to meet deadlines in a busy, fast‑paced environment