Accounts Payable & Accounts Receivable Specialist

Accounts Receivable & Accounts Payable Specialist
In-Office, Full-Time, West Edmonton

Key Responsibilities
Accounts Receivable Management

Prepare and issue customer invoices accurately and on schedule for multiple business entities.

Set up new customer accounts in accordance with company procedures and maintain accurate customer records.

Process, verify, and post customer payments while ensuring all transactions are recorded correctly.

Generate monthly customer statements and assist with collections as required.

Respond to customer inquiries regarding invoices, account balances, and payments.

Accounts Payable Administration

Review, verify, and process approved vendor invoices while ensuring supporting documentation is complete and accurate.

Match invoices to purchase orders, assign appropriate coding, and enter transactions into the accounting system.

Reconcile vendor statements and investigate discrepancies in a timely manner.

Prepare vendor payments and cheques for processing upon authorization.

Assist with month-end accounting procedures related to accounts receivable and accounts payable.

Maintain organized and accurate customer and vendor records, ensuring all supporting documentation is properly filed.

Reconcile employee credit card statements by matching receipts, coding transactions, and posting entries according to company policies.

Office Administration & Operational Support

Manage office supply inventory and coordinate orders to ensure operational needs are met.

Arrange maintenance and service requests for office equipment.

Distribute incoming mail, coordinate courier shipments, and provide general administrative support.

Assist with reception duties, including answering and directing phone calls as needed.

Qualifications
Education & Experience

Minimum 7 years of experience in both Accounts Receivable and Accounts Payable functions.

Post‑secondary education in Accounting, Finance, Bookkeeping, or a related field is considered an asset.

Proven experience managing high‑volume invoice processing and payment transactions.

Experience supporting month‑end accounting activities is preferred.

Technical Skills

Strong working knowledge of Sage 50 Accounting software.

Advanced proficiency with Microsoft Excel and strong working knowledge of Microsoft Word and Outlook.

Experience with account reconciliations, invoice processing, collections, and financial record maintenance.

Ability to accurately manage large volumes of financial data while maintaining attention to detail.

Exceptional attention to detail and commitment to accuracy.

Strong organizational and time management skills.

Self‑motivated and capable of working independently while contributing positively to a team environment.

Excellent verbal and written communication skills.

Ability to thrive in a fast‑paced and dynamic workplace.

A strong commitment to maintaining confidentiality.

A valid driver's license.

Equal Opportunity
In accordance with Canadian immigration laws, priority will be given to Canadian citizens and permanent residents.

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