Accounts Payabale & Accounts Receivable Specialist

Job Summary  This role supports the organization's financial operations by managing accounts receivable and accounts payable, ensuring accurate and timely processing of invoicing, payments, and reporting activities.

Key Responsibilities   Accounts Receivable Management  Prepare and issue customer invoices accurately and on schedule for multiple business entities.
Set up new customer accounts in accordance with company procedures and maintain accurate customer records.
Process, verify, and post customer payments while ensuring all transactions are recorded correctly.
Generate monthly customer statements and assist with collections as required.
Respond to customer inquiries regarding invoices, account balances, and payments.

Accounts Payable Administration  Review, verify, and process approved vendor invoices while ensuring supporting documentation is complete and accurate.
Match invoices to purchase orders, assign appropriate coding, and enter transactions into the accounting system.
Reconcile vendor statements and investigate discrepancies in a timely manner.
Prepare vendor payments and checks for processing upon authorization.

Financial Reporting & Reconciliations  Assist with month‑end accounting procedures related to accounts receivable and accounts payable.
Maintain organized and accurate customer and vendor records, ensuring all supporting documentation is properly filed.
Reconcile employee credit card statements by matching receipts, coding transactions, and posting entries according to company policies.

Office Administration & Operational Support  Manage office supply inventory and coordinate orders to ensure operational needs are met.
Arrange maintenance and service requests for office equipment.
Distribute incoming mail, coordinate courier shipments, and provide general administrative support.
Assist with reception duties, including answering and directing phone calls as needed.

Qualifications   Minimum 7 years of experience in both Accounts Receivable and Accounts Payable functions.
Post‑secondary education in Accounting, Finance, Bookkeeping, or a related field is considered an asset.
Proven experience managing high‑volume invoice processing and payment transactions.
Experience supporting month‑end accounting activities is preferred.
Strong working knowledge of Sage 50 Accounting software.
Advanced proficiency with Microsoft Excel and strong working knowledge of Microsoft Word and Outlook.

Experience with account reconciliations, invoice processing, collections, and financial record maintenance.
Ability to accurately manage large volumes of financial data while maintaining attention to detail.
Valid driver’s license.
Key Competencies   Exceptional attention to detail and commitment to accuracy.
Strong organizational and time‑management skills.
Self‑motivated and capable of working independently while contributing positively to a team environment.
Excellent verbal and written communication skills.
Ability to thrive in a fast‑paced and dynamic workplace.
Strong commitment to maintaining confidentiality.

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