Payroll and Accounting Coordinator

Aboutus:

We operate a growing group of diverse businesses in the casino, registry, recycling, car wash and real estate industries. You can learn more about our company by visiting:

• - Our Company has been in business for 30 years;
• - We’re a private, for-profit, family-owned, stable business;
• - We’re invested in diversified industries that are highly recession resistant;
• - We’re growing! Adding new locations at a measured pace.

We are seeking a detail-oriented and organized Payroll & Accounting Coordinator to join our Finance & Accounting team. This position will provide support for payroll processing and day-to-day accounting activities across the organization.

The successful candidate will have strong attention to detail, excellent organizational skills, and the ability to handle confidential information with discretion. This is an excellent opportunity for someone looking to build or expand their experience in both payroll and accounting within a fast-paced, multi-location environment.

• Maintain employee payroll records, including new hires, terminations, changes to compensation, banking information, benefits, and tax information.
• Process payroll on a biweekly basis for employees across multiple locations and business:
• Review electronic timesheets for accuracy and follow up on discrepancies (we use bio-clock technology for time capture);
• Process employee deductions, benefits, vacation, sick time, and other payroll-related adjustments.
• Process terminations and ROEs, calculate final pay (as required per Alberta Labour Standards);
• Keeping record and obtaining manager authorization of payroll changes and reflecting those in Payworks;
• Processing and reviewing preview payroll register that incorporates any payroll changes during period;
• Posting payroll journal entries in Acumatica after each pay cycle and posting the payroll accrual at month end;
• Running payroll reports from Payworks for Record keeping and for the Management Team – Department hours by employees, overtime, payroll register, fund summary report;
• Bioclock troubleshooting, helping managers will clock issues
• Reconciling Employee housing and related payroll deductions and deposits.
• Respond to employee and manager payroll inquiries in a professional and timely manner.
• Maintain accurate and confidential payroll documentation.
• Ensure payroll practices comply with applicable federal and provincial legislation and company policies.

• Benefit administration of employee plans: entitlement, enrollment, termination;
• Reconciliation of monthly invoices to payroll deductions and active employee for the first pay of each month;
• Updating benefit deductions for each new plan year.

• Manage WCB calculations – complete reporting for annual estimates, actual and mid-year true ups where necessary.

• Perform reconciliations and tracking for daily sales, cash, and inventory between counts, bank records, and software reporting;
• Complete bank reconciliations;
• Prepare, review and post month-end journal entries and accruals;
• Reconcile customer accounts and prepare payments;
• Respond to account inquiries;

• Prepare credit card reconciliations and manage payment deadlines;
• Post accounts payable and payment batches in Acumatica;
• Provide accounts payable support as required.

• Provide administrative support including filing and maintaining organized records;
• Assist with special projects and other duties as required.

This job description is not intended to be all-inclusive. You may perform other related duties as required to meet the ongoing needs of the organization.

• 2+ years of experience in payroll and/or accounting administration.
• Experience…