Student Records

For over 50 years, the Northern Lakes College vision has been to increase accessibility to educational opportunities. With 25 locations across northern Alberta, program sites throughout Alberta, and a unique Supported Distance Learning model, students can access quality educational opportunities without leaving their community. Students can study from the comforts of home, work, on the road, or from one of the many College locations.

Northern Lakes College offers a variety of university transfer, diploma, and certificate programs, including Academic Upgrading, Business & Administrative Studies, Health & Human Service Careers, Pre-Employment & Apprenticeship Trades, Resource Technology, University Studies, and Continuing Education & Corporate Training certificates and courses. The college supports and promotes professional development and wellness opportunities and provides employees with an attractive benefits plan and competitive salaries.

The College service region offers numerous recreational activities for the entire family to enjoy!

Northern Lakes College has the following ongoing position available:

Salary: $52,428 to $63,972 per year

Location: High Prairie

Employment Start: July 13, 2026 to Ongoing

• Certificate in Office or Business Administration, or equivalent education/training
• Minimum 1–2 years of relevant experience in an office, administrative, or educational environment
• A clean vulnerable sector criminal record check prior to commencement
• A valid Class 5 driver’s license
• A combination of education, training, and experience may be considered

• Ability to manage multiple priorities and deadlines in a high-volume environment
• Strong time management and organizational skills
• Demonstrated ability to work effectively as part of a team

Reporting to the Associate Registrar, this position is responsible for accurate data entry, validation, and maintenance of student records within the Student Records department. The role supports the full student lifecycle, including registration, enrollment, completion, retention tracking, and T2202A tax certificate processing, and ensures the integrity and accuracy of data used for internal reporting and external compliance requirements. The incumbent must adhere to all applicable policies, procedures, regulations, and service standards and develop and maintain desktop procedures to support operational continuity.

• Respond to internal and external inquiries related to student record processing and data maintenance
• Validate data imports and exports within the Student Information System (SIS)
• Generate and analyze system reports to identify data discrepancies or issues
• Perform ongoing data audits to ensure accuracy and integrity
• Identify, investigate, and resolve missing or incorrect student data
• Ensure all data meets established standards, policies, and regulatory requirements
• Support enrollment verification and registration audit processes
• Enter and maintain student data across the full lifecycle, including:
  • Registration
  • Enrollment and course changes
  • Student status updates
  • Completion records
• Process and validate credit course registrations
• Ensure compliance with FOIP/privacy legislation
• Collaborate with Finance and program areas to support timely registration, invoicing, and workflow processes

• Review, organize, and archive student records in accordance with retention guidelines
• Create, maintain, and audit student files to ensure compliance with procedures and regulations
• Utilize the Student Information System and document management systems to maintain accurate and accessible records

• Follow established workflows to ensure efficient and effective processes
• Identify opportunities and recommend improvements to business processes
• Develop and maintain desktop procedures to support continuity and service standards
• Provide cross-functional support within the Student Records team
• Initiate and validate student invoices in alignment with Finance deadlines
• Support…