Office Administrator

Moose Jaw & District Chamber of Commerce Inc.

Wage/Salary Info:

To Be Negotiated

Posted Date:

29-Jul-2026

Location:

MOOSE JAW

# of Positions:

1

Employment

Terms:

Full-Time

Length of Employment:

permanent (30-40 hours)

Education:

Completed at least some post-secondary

Experience:

3-5 Years

Apply By Date:

06-Aug-2026

Employer Name:
Moose Jaw & District Chamber of Commerce Inc.

• Greet and assist visitors
• Handle incoming calls and general office duties
• Schedule and direct appointments
• Payment processing

• Perform bookkeeping duties using Sage 50 accounting software

• Update and maintain Chamber website and social media accounts

• Assist with planning and execution of Chamber events including luncheons, breakfasts, award ceremonies, golf tournament, and AGM
• Book venues, coordinate setup requirements
• Handle registrations and promotions
• Sponsorship letters

• Prepare meeting packages and reports
• Record and distribute meeting minutes

• Assist with recruitment and retention of members
• Prepare and update new member packages
• Maintain member information in Chamber Master, accounting software, and email distribution lists

• Create and distribute mass emails to membership
• Draft correspondence and business communications

• Manage calendars and coordinate meetings
• Sign Certificates of Origin
• Handle boardroom rentals
• Provide administrative support to the CEO and Board of Directors as needed
• Undertake other responsibilities as assigned

• Post-secondary education in business, administration, or equivalent relevant experience
• 3-5 years of experience in an executive assistant or office administration role
• Advanced proficiency in Microsoft Office Suite
• Experience with accounting software (Sage 50 preferred)
• Strong written and verbal communication skills
• Excellent organizational, time management, and multitasking abilities
• High attention to detail and problem-solving skills
• Ability to work independently and maintain confidentiality
• Experience in website and social media management is an asset
• Experience in membership database
• Experience in creating surveys