Administrative Assistant, Projects

Organization EUI, Commercial Services, Projects & Technical Services

Location Edmonton, Alberta, Canada

Closing Date Oct 4, 2026

Position Title Administrative Assistant

Weekly Hours of Work 40

Business Unit Commercial Services

About us Department Description With over 130 years of experience, North American Commercial Services works with industry, municipalities and communities to design, build, finance and operate water and wastewater treatment plants, distribution and collection systems. We serve more than 85 communities and industrial sites in B.C., Alberta and Saskatchewan, making sure that the water exceeds public health, environmental and industrial requirements.

North American Commercial Services is responsible for providing safe and reliable energy to thousands of customers in more than 30 communities in Southwestern Ontario.

Highlights of the job

We are hiring a full-time temporary Administrative Assistant (Projects) position for up to 11 months working out of Edmonton, AB .

This Administrative Assistant position will work through EPCOR Technologies to provide administrative support for the EPCOR Water Services capital projects teams.

Your day-to-day work will help keep capital projects organized and moving forward. You’ll support project management teams with procurement activities, invoice processing, holdback releases, variance analysis and project close-out. You’ll also help troubleshoot and resolve invoicing issues, create and maintain project SharePoint sites, and coordinate meetings, including scheduling and preparing meeting minutes.

We welcome applications from internal and external candidates . EPCOR employees are encouraged to apply using their '' email address to ensure proper consideration of internal seniority.

What you’d be responsible for

• Providing procurement support for capital projects, including:
  • Preparing Purchase Order and Change Order requisitions
  • Understanding and tracking approval requirements
  • Receiving invoices
  • Reviewing and resolving G/L errors
  • Processing holdback releases
• Supporting month-end capital project variance reporting and processing capital accruals
• Creating, updating and maintaining team and capital project SharePoint sites
• Supporting document management requirements for capital projects
• Developing and documenting administrative procedures and providing feedback to support continuous improvement
• Organizing and documenting capital project and/or HSE meetings
• Providing administrative support during the closure phase of capital projects, including setting up AIS forms and Project Final Reports
• Providing coverage for other project administrative assistants during absences
• Demonstrating a high-performance, disciplined, safe and accountable approach to work, with a focus on innovation, achievement and being easy to do business with
• Performing other administrative duties as assigned

What’s required to be successful

• Grade 12 diploma (or G.E.D. or equivalent) is required
• An administrative diploma is considered an asset
• 4+ years of administrative experience is required
• Experience providing general administrative support, including document and records management
• Experience with financial and/or accounting principles
• Experience with procurement activities and requirements
• Strong computer skills, including proficiency with Microsoft Office applications (Word, Excel, Outlook and PowerPoint), with advanced Excel skills
• Experience creating and maintaining SharePoint sites
• Fast and accurate keyboarding skills are required
• Knowledge of Project Delivery is considered an asset
• Experience with EPCOR’s procurement systems and requirements
• Experience with EPCOR’s Capital Delivery Model is considered an asset
• Experience with Oracle procurement systems is considered an asset
• Experience with…