Executive Support Specialist

Executive Support Specialist
Kingston Ross Pasnak LLP is the largest local, independent, full-service accounting firm in Alberta. But that doesn’t mean we’re only about spreadsheets and number crunching. When we come to work daily, we are driven by a desire to be creative and continually open to new possibilities. This includes building strong relationships with all the people we serve — our clients, our team members and our community.

What matters most to us is staying connected, versatile and accessible. These are the qualities that allow us to make a real difference in people’s lives and empower them to reach their full potential.

We are an exceptional company – we embrace making small investments, learning from failures quickly, and growing stronger together. We seek inventive problem-solvers who prioritize customers to uncover victories across diverse sectors.

We don't hire for compatibility; we hire for contribution. We search for candidates who embody our core values:
Advancement, Accountability, Empathy, Intention, Openness, and Uniqueness. If you're enthusiastic about KRP, flourish in a dynamic setting, and aspire to collaborate with a brilliant, diverse team, we'd love to hear from you!

Your Opportunity
The  Executive Support Specialist  is a versatile and dynamic role designed to support multiple Executive Assistants (EAs) across various practice areas within the firm. This swing role ensures seamless coverage during vacation periods, manages overflow during peak periods, and responds to ad hoc requests from partners and leadership. This position plays a critical role in maintaining efficient executive operations across the firm, fostering collaboration among partners, and contributing to the firm's overall success.

The ideal candidate will have experience in public practice firms or professional services environments, possess exceptional organizational and time management skills, and demonstrate the ability to adapt to diverse work styles. The Executive Support Specialist will provide high-level administrative support to the leadership team, stepping in where needed and delivering timely, efficient, and high-quality service.

Your Scope:

Vacation Coverage & Support:  Step in to support partners and senior leadership when EAs are on leave, ensuring continuity of service by managing calendars, emails, travel arrangements, and meeting coordination.

Peak Periods & Spillover Support:  Assist during high-volume or peak business periods, managing overflow tasks such as travel bookings, expense reports, document preparation, and client correspondence.

Ad Hoc Requests:  Provide flexible support to partners and senior leadership for special projects, urgent tasks, or unexpected administrative needs.

Calendar & Meeting Management:  Organize and coordinate meetings, appointments, and travel arrangements across multiple practice areas, ensuring effective time management and communication.

Document Preparation & Review:  Assist with preparing, reviewing, and proofreading documents such as reports, presentations, and client deliverables.

Client & Stakeholder Communication:  Serve as a point of contact for clients, external stakeholders, and internal teams, ensuring prompt and professional communication.

File & Data Management:  Maintain and organize files, records, and data, ensuring that information is accurate, up-to-date, and accessible when required.

Confidentiality & Discretion:  Handle sensitive information with the utmost confidentiality and professionalism.

Process Improvement:  Collaborate with Executive Assistants and leadership to streamline administrative processes and identify areas for operational improvement.

Event Coordination:
Assist in organizing internal and external events,…