Administrative Assistant, Projects

Highlights of the job

We are hiring a full-time temporary Administrative Assistant (Projects) position for up to 11 months working out of Edmonton, AB.

This Administrative Assistant position will work through EPCOR Technologies to provide administrative support for the EPCOR Water Services capital projects teams.

Your day-to-day work will help keep capital projects organized and moving forward. You’ll support project management teams with procurement activities, invoice processing, holdback releases, variance analysis and project close-out. You’ll also help troubleshoot and resolve invoicing issues, create and maintain project SharePoint sites, and coordinate meetings, including scheduling and preparing meeting minutes.

What you’d be responsible for

Providing procurement support for capital projects, including:

Preparing Purchase Order and Change Order requisitions

Understanding and tracking approval requirements

Receiving invoices

Reviewing and resolving G/L errors

Processing holdback releases

Supporting month-end capital project variance reporting and processing capital accruals

Creating, updating and maintaining team and capital project SharePoint sites

Supporting document management requirements for capital projects

Developing and documenting administrative procedures and providing feedback to support continuous improvement

Organizing and documenting capital project and/or HSE meetings

Providing administrative support during the closure phase of capital projects, including setting up AIS forms and Project Final Reports

Providing coverage for other project administrative assistants during absences

Demonstrating a high-performance, disciplined, safe and accountable approach to work, with a focus on innovation, achievement and being easy to do business with

Performing other administrative duties as assigned

What’s required to be successful

Grade 12 diploma (or G.E.D. or equivalent) is required

An administrative diploma is considered an asset

4+ years of administrative experience is required

Experience providing general administrative support, including document and records management

Experience with financial and/or accounting principles

Experience with procurement activities and requirements

Strong computer skills, including proficiency with Microsoft Office applications (Word, Excel, Outlook and PowerPoint), with advanced Excel skills

Experience creating and maintaining SharePoint sites

Fast and accurate keyboarding skills are required

Knowledge of Project Delivery is considered an asset

Experience with EPCOR’s procurement systems and requirements

Experience with EPCOR’s Capital Delivery Model is considered an asset

Experience with Oracle procurement systems is considered an asset

Experience with purchasing and work order/CMMS systems is considered an asset

Experience with document management systems is considered an asset

Experience working in a technical, plant or construction environment is considered an asset

As the successful candidate, you are highly organized and able to manage multiple priorities, meet deadlines and anticipate potential obstacles. You’re comfortable working autonomously, using sound judgment and taking initiative while knowing when to ask questions or seek clarification. You bring strong verbal and written communication skills and take pride in producing clear, accurate and professional work. Your attention to detail and ability to maintain confidentiality will help you provide timely, high-quality administrative support.

Other important facts about this job
Jurisdiction: CSU
52

Class: A2

Hours of work: 80 hours biweekly

Wage:
Starting at $32.69 per hour

Final Wage and Step will be determined at the time of selection and based on a combination of factors as outlined in the Collective Agreement.

Lea…