Office Administrator

We are a leading contractor in Western Canada, anchored by a team that is motivated, ambitious and inclusive. We are united by a commitment to safety and united by a passion for solutions and innovation.
Mas Tec Purnell Canada offers career opportunities for individuals looking to take part in Canada’s energy development, including the oil & gas, pipeline and industrial construction sectors. Guided by our Core Values of team, respect, excellence, integrity, duty and protect, we construct and maintain projects safely, reliably and with care and respect for the environment in which we operate.
Why Join Us?
Our Core Values are front and center and operationalized across the business
Individual contribution is rewarded and teamwork is encouraged
We maintain a commitment to a diverse and inclusive work environment where our employees can freely bring diverse perspectives and varied work experiences to work
Individual development is strongly encouraged and fostered (e.g., hands‑on training and cross‑functional project opportunities)
What we are offering:  At Mas Tec Purnell Canada, we believe our greatest asset is our people. We offer salaries and wages competitive for the construction industry, for our areas of operation, and based on years of experience, industry knowledge and qualifications. Specific compensation data associated with our career opportunities may be system generated and not an accurate reflection of Mas Tec Purnell Canada's market competitive wages or our total value proposition.

We look forward to receiving your application and discussing specific compensation parameters as part of our hiring

POSITION SUMMARY:

The Office Administrator is responsible for ensuring the smooth day-to-day operation of the office by providing administrative, reception and operational support to multiple departments. This role serves as the first point of contact for visitors, employees, customers, and vendors while coordinating office functions, maintaining accurate records, and supporting ticket administration. The Office Administrator works collaboratively to ensure information is accurate, organized, and completed in a timely manner, contributing to the overall success of the organization.
Preference will be given to candidates LOCAL to Whitecourt and surrounding areas.

ESSENTIAL JOB FUNCTIONS:

Welcome and assist clients, vendors, employees, and visitors in a professional and courteous manner.
Answer, screen, and direct incoming phone calls and inquiries to the appropriate personnel.
Maintain a clean, organized, and professional reception and office environment.
Order and maintain office supplies, stationery, and kitchen inventory.
Support Ticket Administration by assisting with Field Cap tickets.
Cross-referencing Field Cap tickets with Salus tailgates to ensure all personnel are captured.
Verify that manual time entries are accurately recorded in Field Cap.
Support Accounts Payable by assisting with third-party invoices captured on daily tickets within Field Cap.
Support Payroll team with timesheet collection, data entry, and payroll reporting on weekly basis
Collaborate with other division offices to standardize and align process and procedures such as timecard collection, materials tracking, etc.
Maintain filing systems and administrative records, both electronic and paper.
Maintain meeting minutes as required.
Assist with incoming and outgoing mail, courier services, and office deliveries.
Provide support to field offices and operations with IT requests including but not limited to computer requests, and being first point of contact should IT support be required
Assist project service teams with miscellaneous duties including, but not limited to:
Onboarding for new employees and support of digital onboarding…