LAA-- Executive Assistant

Position: LAA-26-62- Executive Assistant
Legal Aid Alberta is seeking to fill a  full-time permanent, Executive Assistant  position reporting to the VP, Justice Services and VP, People, Corporate Strategy & Engagement in our downtown Edmonton office.

This position will appeal to an individual that likes to take initiative, is client-focused and is exceptionally strong in delivering high-quality results.

Who We Are
As a publicly funded, non-profit organization, Legal Aid Alberta provides affordable legal services in family law,domestic violence, child welfare, immigration, and youth and adult criminal defense. We are Alberta-wide, with 300 staff and 1,200 private practice lawyers helping people overcome their legal challenges in more than 75 communities across the province.

Who You Are
Working at Legal Aid Alberta means you care about people and empathize with their situation. You have excellent communication and interpersonal skills, especially in high stake and quick paced situations. You are able to multitask and are organized to ensure integrity of records. You are a active listener and able to work well independently. You are a challenge seeker and do not struggle with change.

You enjoy learning new things, solving problems, and most importantly, understand that confidentiality is a major component of your daily interactions and instruction.

Job Description
Reporting to the  VP, Justice Services and VP, People, Corporate Strategy & Engagement  some of the key responsibilities include:

Provide comprehensive administrative support to the executive team members to ensure operations and priorities of the office are managed successfully.

Identify, organize and manage deliverables, initiative timelines and coordinates activities for the direct reporting teams with limited direction.

Independently responds to a variety of requests by taking calls, video meets, mail, e-mails and providing assistance using independent judgment to determine those tasks requiring priority attention, whilst keeping confidentiality, thereby reducing enterprise risk.

Plan, schedule, and attend meetings as required; prepare and distribute agendas and comprehensive meeting packages with appropriate documentation as well as take meeting minutes while maintaining strict confidentiality.

Research, prepare and circulate correspondence; develop, maintain and utilize filing and retrieval systems.

Interpret and implement policies, procedures and computer applications related to the executive team members area of responsibility.

Analyzing and resolving office administrative and procedural problems.

Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics in various applications

Making purchases on behalf of executive team members and divisional leadership using a corporate credit card as required; performing monthly reconciliations and obtains appropriate approvals adhering to all policies.

Provide back up support and coverage for other Executive Assistants when needed.

Other related duties and projects as assigned and required.

Qualifications

Education and Experience:

Diploma in Business Administration or related field

Specialized administrative training and/or course work, supported by a minimum 5 years related, progressive office/administrative experience.

Knowledge

A thorough knowledge is required of office procedures, in a confidential, fast paced environment

Familiar with organizational structure and functioning.

Understanding of policies, regulations and procedures related to the VP office and other functions of Legal Aid Alberta.

Working knowledge of business correspondence formatting.

Demonstrating advanced computer literacy, including MS Office (Word, Excel, PowerPoint, Teams), SharePoint, Visio and…