Administrative Assistant​/Receptionist

Position: Administrative Assistant / Receptionist
Emery Jamieson LLP is one of Edmonton’s most well-established law firms with its history dating back to 1893.
We have an exciting opportunity for an Administrative Assistant / Receptionist to perform administrative tasks including reception for our southside location. Exceptional customer service is required in all interactions in a positive and professional manner. If you would like experience and growth in the legal profession within a busy environment, we would love to hear from you!

Key Responsibilities:

Support front desk operations: greeting clients, answering calls, managing bookings, couriers, mail
Responsible for basic accounting data entry into firm software
Daily posting of disbursements to correct files
Accept payments and reconcile accounts daily
Reconcile VISA account with support documents
Perform conflict searches as required
Open and close files
Respond to internal and external inquiries professionally
Set up meeting rooms, including making coffee or arranging food delivery where needed
Maintain office, kitchen, and supply areas and ordering office and kitchen supplies as required
Reliable transportation for daily bank runs (e.g., for real estate deals)
Make monthly collection calls as required
Provide lawyers and assistants with administrative support as assigned

Qualifications:

Completion of or enrollment in a Legal Administrative Assistant program preferred but not required, equivalent experience will be considered
Previous law firm experience is helpful but not required
Access to a reliable vehicle preferred for daily bank runs to banks near office
Proficient with Microsoft Office (Word, Outlook, Excel); experience with accounting software an asset
Strong attention to detail
Friendly, helpful attitude with strong communication and client service skills
Strong attention to detail and willingness to pitch in where needed
Organized, punctual, reliable and able to manage multiple tasks
Comfortable with routine office housekeeping, including shared space upkeep
Commitment to confidentiality and professional conduct
At Emery Jamieson LLP we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal opportunity employer. All qualified individuals, regardless of race, religious beliefs, colour, gender, gender identity, gender expression, physical disability, mental disability, age, ancestry, place of origin, marital status, sexual orientation, source of income or family status, or any other identifying characteristic are encouraged to apply.
Our team consists of individuals from all backgrounds who contribute diverse perspectives and experiences. We are committed to continuing to build on our culture of empowerment, inclusion and belonging.
We thank all applicants for their interest. All applications will be reviewed to determine which candidates’ qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.