Job Description & How to Apply Below
This role offers the chance to work alongside an exceptional management team in a collaborative, supportive, and fast-paced environment where your contributions make a direct impact on project success.
As a Project Administrator, you will play a key role in supporting project operations by ensuring the timely submission and receipt of project LEMs, accurately tracking field services, processing project invoicing through AIMSIO, and assisting with project setup following contract award. The successful candidate will be highly organized, detail-oriented, and capable of managing multiple priorities while maintaining accuracy and efficiency. They will bring a positive attitude, strong logical reasoning skills, and a proactive approach to problem-solving, helping to ensure projects are delivered smoothly from initiation to completion.
Accountabilities
Project Support and Safety Tracking
LEMs
Invoices and Budget Tracking
Equipment and Fleet Management
Logistics Planning
Responsibilities
Actively going through timesheet information and generating daily LEMs for client timeline submittals.
Following through with client contacts on daily, weekly and month end LEM signage.
Prepare and submit monthly invoices.
Maintaining positive communication with client representatives.
Work alongside and regularly communicates with project managers, project supervisors and field teams, helping achieve project success.
Assist the PM in safety statistics and field documentation signoffs.
Assist the PMs, Equipment Coordinator and field team in scheduling fleet maintenance and equipment calibrations.
Assist the Project Managers and Field Supervisors with any other general project administrative requirements.
Tracking of project budgets and requesting PO/ contract amendments.
Coordinating employee mobilization to job sites, including booking camp accommodations and arranging flights.
Skills & Competencies
2-3 years of experience as a Project Administrator or Project Coordinator is required.
Proficiency in LEM (Labour, Equipment, and Materials) and invoicing processes.
Experience with Aimsio software is an asset.
Proven experience in budget tracking.
Familiarity with contract management.
Background in Civil Engineering or Construction is considered an asset.
Strong organizational skills.
Excellent communication abilities.
Proficiency in Microsoft applications, including Word, Excel, and Outlook.
Knowledge of file management, transcription, and general administrative procedures.
Ability to meet tight deadlines.
Why Join Inline Group?
Take care of what matters most – Enjoy health care benefits for you and your family.
Personal wellness is a priority – Use your Health and Wellness Spending Account to support your hobbies and passions.
Investing in you – Take advantage of our Annual Training and Development Allowance to boost your skills.
Plan for your future – Take advantage of our RRSP matching program to help you save for retirement.
Future growth opportunities – Inline Group Inc. is growing, and so are the opportunities for you to take on new challenges and grow your career!
#INDHP
2026
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