NLC-Administrative Assistant,Senior Director,Facilities & Ancillary Services Job Edmonton area,Slave Lake Alberta Canada

Position: NLC-2326: Administrative Assistant, Senior Director, Facilities & Ancillary Services
Location: Slave Lake

Additional Information:

For over 50 years, the Northern Lakes College vision has been to increase accessibility to educational opportunities. With 25 locations across northern Alberta, program sites throughout Alberta, and a unique Supported Distance Learning model, students can access quality educational opportunities without leaving their community. Students can study from the comforts of home, work, on the road, or from one of the many College locations.

Northern Lakes College offers a variety of university transfer, diploma, and certificate programs, including Academic Upgrading, Business & Administrative Studies, Health & Human Service Careers, Pre-Employment & Apprenticeship Trades, Resource Technology, University Studies, and Continuing Education & Corporate Training certificates and courses. The college supports and promotes professional development and wellness opportunities and provides employees with an attractive benefits plan and competitive salaries.

The College service region offers numerous recreational activities for the entire family to enjoy!

Northern Lakes College has the following Permanent Full-Time Position available:

Administrative Assistant, Senior Director, Facilities & Ancillary Services

Salary: $54,012 to $66,276 per year

Location:
Slave Lake

October 26, 2026

Qualifications:

College Certificate in Office Administration

Three (3) to five (5) years of related experience

Strong computer skills in Microsoft Office Suite including Word, Excel, and Outlook

Excellent customer service and organizational skills

Ability to work in a fast-paced environment

A clean vulnerable sector criminal record check prior to commencement

A valid Class 5 driver’s license

A combination of education, training and experience may be considered

Assets:

Experience in a Human Resources environment

Finance experience with Account Receivable/Account Payable

Experience with a Computer Maintenance Management Software (CMMS) is preferred

Nature and Scope of Work:

Reporting to the Senior Director, Facilities & Ancillary Services, this position is responsible for administrative support to facilities and all college program areas utilizing facility services.

Duties and Responsibilities:

Reception and Front
‑
Line Support

Direct calls to the appropriate staff (must know the duties of others in college)

Answer basic inquiries from staff, students, sponsors and the public through in person interactions, on the phone or by email

Sort and properly distribute the incoming and outgoing mail

Represent the Facilities area at meetings such as the workflow meetings and committee meetings

Assist with shipping & receiving

Administrative and Office Operations

Acquisition of supplies for program areas including preparing the purchase orders and ordering of the supplies

Keeping an inventory of basic office supplies

Properly code invoices for signature, generate purchase orders, monthly credit card reconciliations and dispatch invoices

Filing information in a manner consistent with the College Records Management procedures

Ensure confidentiality of all documents

Operate and maintain the office equipment including but not limited to fax, photocopier, scanner, telephone via Teams, and printer

Produce word processing, spreadsheet, and database documents for the Director and program areas

Record and distribute minutes from meetings (meeting for staff and those required by the Director)

Maintain service records and vehicle logs for fleet and assigned vehicles

Financial and Contract Administration

Provide direction and support to all Facilities Administrators

Data entry and report retrieval from applications used by Facilities such as E‑compliance, CMMS, VFA, and Agresso

Other duties as required from time to time including but not be limited to, covering…

NLC-Administrative Assistant, Senior Director, Facilities & Ancillary Services