Operations Coordinator

We are looking for a Completions Operations Administrator to join our Leduc team and help keep our field operations running smoothly from the office.

This is a hands-on operations support role for someone who understands that in the oilfield, good paperwork and accurate numbers matter. You will work closely with the District Manager, field crews, operations, vendors, and accounting to make sure field tickets are verified, costs are tracked, POs are in order, inventory is accounted for, and the information from the field makes it into our systems correctly and on time.

The right person will be organized, accountable, comfortable working in a fast-paced environment, and not afraid to pick up the phone and chase down missing information when something doesn't add up.

What You'll Be Doing

• Understand and adhere to all Tier 1 Energy Solutions (Tier
  1) policies and procedures, furthermore, understand and adhere to any client’s policies and procedures.

Field Tickets & Job Documentation

• Review and verify daily field tickets for accuracy and completeness.
• Make sure labour, equipment, materials, rentals, and other charges are properly documented.
• Match field tickets against the work performed and applicable POs.
• Follow up with field personnel when tickets are missing information or don't line up with the job.
• Ensure completed tickets are processed and filed properly.
• Help keep the field-to-office paperwork moving without unnecessary delays.

B1 / SAP & Data Entry

• Enter and verify operational and cost information in B1 (SAP).
• Upload field tickets, supporting documents, and other required paperwork.
• Ensure jobs and costs are coded correctly.
• Maintain accurate system records and supporting documentation.
• Identify and correct errors before they become invoicing or reporting issues.

Cost Tracking & Reporting

• Track job costs and compare actual costs against POs, field tickets, and job budgets.
• Maintain cost-tracking reports and spreadsheets.
• Assist the District Manager with daily, weekly, and monthly reporting packages.
• Support month-end close and reconciliation activities.
• Provide accurate information to operations and management when decisions need to be made.

Purchase Orders

• Assist with the creation, tracking, and administration of purchase orders.
• Make sure POs are properly tied to the correct job, customer, or cost centre.
• Track outstanding POs and follow up on missing documentation.
• Review invoices and charges against POs and field tickets.
• Work with vendors, field personnel, and accounting to resolve discrepancies.

Inventory Control

• Track materials, equipment, and consumables moving in and out of the field.
• Maintain accurate inventory records.
• Reconcile inventory against field tickets and supporting documentation.
• Assist with regular inventory counts.
• Investigate inventory discrepancies and follow up with the appropriate personnel.
• Help ensure materials used on jobs are properly accounted for and charged.

What We're Looking For

We're looking for someone who gets the pace of the oilfield and takes pride in getting the details right.

You should have:

• Previous administrative, operations, dispatch, accounting, or field-support experience.
• Oilfield or energy industry experience is strongly preferred.
• Experience working with field tickets, POs, invoices, job costing, or inventory is an asset.
• Experience with SAP / B1 or another ERP system is an asset.
• Strong Excel and Microsoft Office skills.
• Excellent attention to detail.
• Strong organizational and follow-up skills.
• The ability to manage multiple jobs and priorities at the same time.
• The confidence to communicate directly with field crews, vendors, and management.
• A practical, team-first attitude.
• The ability to work independently and take ownership of your workload.

The Person We're Looking For

Thi…