Administrator,Training Job Edmonton area,Alberta Canada,Administrative/Clerical

Position: Administrator, Training (Contract)

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.

As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system.

With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.

Our

Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us!

Location:

Edmonton Regional Office

Department:

Training

Reports to:

Manager, Training

Worker Type:

Contract

Schedule Type:

Full-time

Work Setting:

In-office

Trans Mountain is seeking a collaborative, motivated, and values driven individual to join our dynamic team as Administrator, Training (Contract). In this position, you will play a key role in supporting workforce training, qualification, competency, and compliance programs through accurate records management, data administration, and reporting. The successful candidate will demonstrate strong records management and document control skills, proficiency with Microsoft 365 applications, SharePoint, and Excel, and a high level of attention to detail and organization.

Key Responsibilities

Maintain learner, course, and curriculum records within the Learning Management System (LMS).
Support training matrix updates and curriculum assignments based on job, location, and organizational changes.
Generate compliance reports and perform routine data quality audits.
Scan, digitize, organize, and maintain training and competency records.
Process and track performance-based competency sign-offs and supporting documentation.
Upload and manage records within approved repositories and systems.
Identify and correct data discrepancies to ensure audit-ready records.
Provide administrative support for training, qualification, and competency programs.

Qualifications And Professional Experience

Post-secondary education in Business Administration, Communications, Human Resources, Adult Learning, or related discipline.
2-3 years of progressive experience.
Experience with LMS administration and data management.
Strong records management and document control skills.
Proficiency with Microsoft 365 applications, SharePoint, and Excel.
Ability to manage large volumes of data and documentation.
High attention to detail and accuracy.
A consistent track record of delivering high‑quality work, managing competing priorities, and supporting key business processes or operational functions.
Demonstrated ability to work effectively with colleagues and…