Executive Assistant, Chief Operating Officer; Insurance

Are you an exceptionally organized professional who thrives on bringing clarity to busy schedules, competing priorities and important work? As AMA’s Executive Assistant, Chief Operating Officer (COO), Insurance, you’ll provide trusted executive, administrative and program support to the COO and Insurance leadership team, helping the department operate efficiently and stay focused on what matters most.

This is more than a traditional administrative support role. You’ll be a proactive partner in keeping priorities organized, leaders prepared and commitments moving forward. You’ll anticipate needs, coordinate information and follow‑up, and create capacity for the COO and Insurance leadership team to focus on strategic priorities and decision‑making.

In this highly visible role, you’ll work closely with the COO and Director, Communications and Administration, and interact regularly with employees and leaders across the organization. Because you’ll be trusted with sensitive and confidential information, success requires exceptional professionalism, sound judgment, and discretion.

AMA is more than a workplace; it’s a family. Together, we help protect the things that matter most to our more than one‑million members, from roadside safety and retail savings to food security and childhood well‑being. And with operations spanning automotive, registries, travel, insurance and more, the opportunities to grow with us are almost limitless!

Building on a century of proud service in Alberta communities, we’re passionate about making a meaningful difference in the places where we live and work. And that all begins with our people. As part of the AMA team, you’ll enjoy:

• Competitive salary and flexible benefits
• Employer-paid retirement savings program
• Employee-exclusive discounts on travel, insurance, memberships and more
• Free travel medical insurance for you and your immediate family
• Ongoing professional development
• Paid vacation and personal days, including a Volunteer Day and Me Day
• Flexible work models that make sense for your lifestyle

For us, curiosity fuels innovation. We value people who are eager to explore new ideas and put emerging technologies into practice. Experience with AI‑powered tools such as ChatGPT, Copilot and similar platforms is a real plus, especially when it’s used to work smarter, increase efficiency and find better ways to get things done.

• You’re the hub that others count on to bring order and clarity to a busy environment, with relentless follow‑through that keeps commitments, people and priorities moving.
• You anticipate what leaders will need, from information and preparation to scheduling, logistics, and additional support, and take action before you’re asked.
• You notice when information, ownership or next steps are unclear and know when to resolve, clarify or elevate to keep work moving.
• You manage competing priorities with calm, sound judgment, and unwavering accuracy, even when timelines are tight.
• You are digitally savvy and constantly look for practical ways to improve administrative processes, information flow, and workflow.
• You build strong relationships across the organization and are resourceful and independent while collaborating effectively with others.
• You have a sharp eye for detail and take pride in producing polished, accurate work.

• Proactively manage the COO’s calendar in line with established priorities, assess incoming requests, and coordinate meetings, agendas, materials, and minutes.
• Proactively prepare the COO for meetings and commitments by organizing relevant background information, identifying missing information, and ensuring…