Executive Assistant to CDO

Position: Executive Assistant to the CDO
"We're on an incredible mission at Amii to translate world-class AI research into real-world impact, and doing that while preserving our deeply collaborative, people-first culture takes intentionality. As my Executive Assistant, you're not only managing a dynamic administrative workload; you are a strategic co-pilot and support to an entire Delivery team. I'm looking for a true partner who thrives in the momentum of a growing team, loves building systems out of ambiguity, and is ready to make a tangible impact on how we work and what we achieve together."
About Amii   Alberta Machine Intelligence Institute (Amii) is one of Canada’s three main institutes for artificial intelligence (AI) and machine learning, our world-renowned researchers drive fundamental and applied research at the University of Alberta (and other academic institutions), training some of the world’s top scientific talent. Our cross-functional teams work collaboratively with Alberta-based businesses and organizations to build AI capacity and translate scientific advancement into industry adoption and economic impact.
About the Role   The Executive Assistant (EA) to the Chief Deliver Officer (CDO) plays a pivotal role in ensuring the CDO’s office runs smoothly and effectively by providing high-level administrative and strategic support. This position serves as a vital link between the CDO and key stakeholders, facilitating seamless communication, managing critical initiatives, and enhancing operational efficiency. By enabling the CDO to focus on strategic priorities across the comprehensive Delivery portfolio, spanning Literacy & Training, Startups, AI Strategy, AI Development, Engineering, Talent, and Events and Hosting, the Executive Assistant contributes directly to advancing Amii’s mission of "AI for good and for all."
Reporting to the CDO, the Executive Assistant provides high-level administrative and strategic support, enabling the CDO to focus on advancing organizational goals and priorities. This position ensures seamless daily operations by effectively managing the CDO’s schedule, communications, and travel. As a key liaison between the CDO and stakeholders, the EA facilitates alignment, coordinates cross-functional initiatives across delivery teams, and supports the CDO through effective collaboration with internal and external stakeholders.
The position focuses on achieving excellence in three main accountabilities:
Administrative Support
Strategic Coordination & Delivery Support
Required Skills / Expertise

Key Responsibilities:

Manages the CDO’s calendar, ensuring optimal scheduling and prioritization of commitments.
Handles the CDO’s communications, including drafting correspondence and managing email inboxes.
Organizes comprehensive travel arrangements, including detailed itineraries, agendas, and expense reporting, to ensure seamless trips.
Ensures the CDO is well-prepared for all meetings and engagements by providing necessary documents and materials in advance.
Fulfills additional duties to support organizational goals as needed.
Acts as a representative of the CDO in interactions with internal and external stakeholders, ensuring clear and professional communication.
Drafts and edits correspondence, presentations, and reports on behalf of the CDO.
Maintains confidentiality while managing sensitive information and communications with utmost discretion to maintain trust and professionalism.
Ensures smooth and effective communication between the CDO’s office and diverse internal departments to align on key priorities.
Aids the CDO in establishing and nurturing relationships with internal teams, startups, and external industry partners, reinforcing the CDO’s network.
Facilitates cross-functional initiatives and events…