Office Administrator

Office Administrator (Accounts Payable & Receivable Administrator)

Full-time | On-site | Weekday hours

Our client is an established, growing distributor of commercial building equipment. They have a strong reputation for service and a team that values initiative and continuous improvement. They're looking for a detail-focused administrator to manage accounting and office operations at their local location.

What you'll do

Accounting

• Review, code and process supplier invoices, matching them to purchase orders and receiving documents
• Monitor job costs against customer billing, including shipping charges and credits
• Issue customer invoices and manage collections on past-due accounts
• Record incoming payments, prepare bank deposits and process card payments
• Maintain accurate receivables records and reporting
• Reconcile inventory movements and support periodic stock counts
• Investigate and resolve billing or payment issues with suppliers, customers and internal teams
• Complete credit applications for new accounts
• Review order documentation such as confirmations, shipping paperwork and tracking details
• Support month-end close, including accruals and reconciliations
• Gather information for audits and management reporting

Office administration

• Act as the first point of contact for visitors and incoming calls
• Route questions to the appropriate team members
• Manage mail, shipping and receiving of packages
• Maintain organized paper and electronic records
• Help the sales, operations and warehouse teams with general administrative work

What you need

• 3+ years in an administrative or bookkeeping role with hands-on AP/AR responsibility
• Working knowledge of PO, receipt and invoice matching (3 way matching required)
• Diploma or certificate in bookkeeping, accounting or office administration
• Strong accuracy and follow-through, and the ability to manage deadlines in a fast-paced setting
• Professional written and verbal communication
• Comfort with Outlook, Word and Excel (basic formulas and data entry)
• ERP or accounting software experience is an asset
• Openness to learning new systems and taking feedback

What's offered

• Benefits, life & disability coverage
• Retirement savings program with employer matching
• Training and opportunities for career growth

We welcome applicants of all backgrounds. Accommodations are available throughout the hiring process on request.