Finance Operations Associate

Reporting to the Senior Director, Finance, the Finance Operations Associate provides administrative, operational, and coordination support to the Finance team. This position is responsible for organizing workflows, coordinating reporting activities, maintaining documentation, supporting governance processes, and ensuring departmental initiatives progress efficiently and on schedule.

The Finance Operations Associate serves as a central point of coordination across multiple streams of work, including budgeting, audit activities, board and committee reporting, policy development, financial systems initiatives, and other operational projects. The role works closely with internal stakeholders, external service providers, and project teams to facilitate communication, monitor progress, and support the efficient execution of priorities.

Level 3 – Consultant/Program Associate Full-time - Permanent

• Diploma or degree in Business Administration, Office Administration, Project Management, Communications, Finance, or a related field.
• Three to five years of experience in project coordination, administrative coordination, operations support, executive support, or a related role.
• Experience supporting governance processes, reporting functions, or organizational initiatives is considered an asset.
• Experience working in a professional office environment with multiple competing priorities.
• Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.

• Ability to work independently and exercise sound judgment.
• Experience creating and maintaining tracking tools, workflows, and process documentation.
• Ability to coordinate multiple priorities while maintaining attention to detail.
• Ability to problem solve collaboratively and demonstrate sound judgement, innovation/creativity, and an ethical approach, knowing when to elevate matters.
• High attention to detail, ensuring accuracy and thoroughness.
• Highly organized team player with the ability to manage multiple priorities and deadlines concurrently.
• Ability to be resourceful and take initiative to proactively address issues.
• Exceptional organizational and time-management skills.

• Positive, poised, and professional working style with the ability to protect confidential information and use discretion and tact.
• Collaborative and open-minded team player who is committed to the achievement of team goals and works well with others.
• Strong interpersonal skills for developing effective work relationships with senior management, service providers, and clients.
• Excellent written communication, editing, and proofreading skills.
• Excellent verbal and written communication skills for working with staff at all levels of the organization, facilitating meetings, coordinating information and preparing professional documentation.

• Maintain departmental workplans, schedules, trackers, and reporting calendars.
• Coordinate Finance Team meetings, prepare agendas, record action items, and monitor follow-up activities.
• Track deliverables, deadlines, and dependencies across multiple initiatives.
• Monitor outstanding actions and deliverables across the Finance team and escalates overdue items as appropriate.
• Proactively follow up with stakeholders regarding outstanding actions, information requests, and approvals.
• Coordinate review and approval processes, track feedback, and ensure final documents are completed and distributed within established timelines.
• Provide status updates on outstanding deliverables, action items and departmental initiatives.
• Maintain tracking logs for requests,…