Senior Architectural Contract Administrator

Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share. We are a multi-disciplinary practice of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, landscape architects and sustainability experts who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and city-shapers, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next.

We’re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a Certified B Corporation and one of Canada's Greenest Employers, committed to using our design practice as a force for good in the world.

• Lead and manage all aspects of the Contract Administration phase, ensuring adherence to contract requirements, protection of design intent and effective project delivery
• Establish, implement and enforce project protocols, communication frameworks and contract administration procedures across all stakeholders (owner, consultants, contractor, vendors, AHJs)
• Conduct site reviews for general conformance with contract documents, identifying deficiencies and directing appropriate corrective action
• Independently monitor contract progress including schedule, cost and work-in-place, identifying risks and proactively advising the Owner of potential impacts
• Direct and oversee all contract documentation and communications (RFI, SI, PCN, CO, CD, Submittals) including review and coordination of multidisciplinary consultant input prior to issuance
• Interpret contract documents and provide clear, consistent direction to contractors and consultants, ensuring fair and defensible contract administration
• Lead resolution of conflicts, negotiations, and claims in a fair and balanced manner
• Provide technical leadership on construction issues, leveraging strong knowledge of building systems, constructability and sequencing
• Mentor and provide direction to junior and intermediate team members, supporting capability development and consistent CA best practices

• 10+ years of experience in Contract Administration or related field with demonstrated leadership of CA-phase delivery across multiple project scales and complexity
• Proven experience leading contract administration on complex projects (greater than :$100M construction value) with minimal supervision
• Advanced knowledge of standard and non-standard construction contracts (CCDC, CCDC 5A/5B, supplementary conditions, alternative delivery models, etc.)
• Deep understanding of procurement process, contract law principles and administration of changes, claims and delays, including claim avoidance and mitigation strategies
• Expert-level proficiency in field reviews, payment certification, contract documentation, and contract change management (PCN, CO, CD, etc.)
• Strong building science knowledge, including materials, methods, and construction processes
• Knowledge of building construction systems and assemblies, including how components are sequenced and installed in the field (foundations, structure, envelope, M&E systems, finishes, etc.)
• Deep understanding of building codes, construction procedures, and relevant legislation
• Strong analytical and problem-solving skills with sound, defensible decision-making in complex or high-risk scenarios
• Proven ability to lead coordination and review of multidisciplinary consultant input, providing clear direction to consultants and contractors
• Experience leading Substantial Completion, Total Performance and closeout processes
• Demonstrated…