Student Service Specialist, Student Information Services; Temporary

Position: Student Service Specialist, Student Information Services (Temporary)
Ready to start your next chapter with NAIT?

At NAIT, we’re passionate about building a team of talented, dedicated professionals who share our commitment to excellence and innovation. Your skills and experience can shape the future of education and make a real impact in our community.

Important Final date to receive applications Notice

Applications must be submitted by  11:59pm MST on the day before the posting end date shown   above , as Workday automatically closes postings at that time.

Internal NAIT Employees
Current NAIT employees are welcome to apply for this opportunity.

About the Opportunity

Please Note:

This is a temporary position ending on or before May 28,2027 with the possibility of extension.

Please Note:

This is a hybrid role with requirements to be on-campus for the designated training period and regular portions of time after.

The Student Service Centre is a high-volume, fast-paced, cross-functional office that provides a wide range of information and services to prospective students, applicants, current students and alumni to support holistic student success. Students and the public can access the services in-person or remotely via phone, chat, and email.

We are looking for a positive, empathetic and collaborative individual to join a service-oriented team of highly skilled professionals to provide student support to a diverse population of students and the public. As the first point of contact for most students and the public, the Specialist is required to determine everyone’s needs through active listening and effective questioning. The Specialist must be competent in managing high volumes of enquiries and information with composure and confidence.

They also need the ability to process information and perform transactions quickly while ensuring accuracy and confidentiality.

These roles are integral members of the Office of the Registrar team and work collaboratively with other NAIT professionals across all program and service areas. The Specialists are innovative and, within the scope of their role, bring forward suggestions for improvements to service and business processes. The Specialists are competent problem-solvers with extensive knowledge of NAIT programs, services, financial transaction management, and student-related policies and procedures.

The successful candidate is service-oriented and sensitive to the diverse needs of students. The ability to provide complete and concise explanations of complex and nuanced processes is vital. Success in this role is heavily dependent on the ability to seek out information and to stay current with the dynamic and changing conditions at NAIT.

Key Responsibilities

Respond to a wide range of admission, enrolment, financial, and policy or procedural questions from students and the public.

Provide information regarding NAIT program selection to potential students.

Review and analyze student accounts, and connect with other departments as needed to resolve student enquiries.

Provide support for a wide variety of transactions including assisting students with payment support, assisting with enrolments and guidance on other student transactions.

Identify opportunities for follow‑up based on understanding prospective student and applicant needs, anticipating future concerns.

Maintain up‑to‑date knowledge of relevant information and procedures.

Provide support across a range of modalities, including email, phone, chat, and in‑person.

Participate in coordinated outreach activities; proactively reach out to students to provide them with support and information.

Participate in projects and assignments as required to continuously improve services to internal and external customers.

Skills & Abilities

Proven ability to provide high quality service to a…