Student Records Team Lead
Job in
Edmonton, Alberta, Canada
Listing for:
Government of Alberta
Apprenticeship/Internship
position
Listed on 2026-01-02
Job specializations:
-
Education / Teaching
Education Administration
Job Description & How to Apply Below
Role Responsibilities
Student Records and Operations collects enrollment data for all Alberta students as well as achievement data for high school (grades 10 to 12) students. The system produces and distributes high school transcripts and diplomas, provides help desk services for student records related issues to students, schools, school authorities, parents and the public. Information in (Provincial Approach to Student Information) PASI as the source of truth, is being used to determine funding, monitoring and audit educational services.
Reporting to the Students Records Manager, the Student Records Team Lead manages and ensures the accurate and secure collection, processing and maintenance of student demographic data, enrolments, grant codes, school marks, diploma exam school marks and diploma examination registration from schools and school authorities throughout province as well as out of province. In addition, the position manages the assignment and maintenance of the Alberta Student Number (ASN).
Major responsibilities of the position include:
Manage the Student Enrolment and Marks business function within Red Tape Reduction and Student Records.Manage and administer the daily operational activities of Student Enrolment and Marks business function to meet the approved annual operating budget ensuring Branch and Ministry polices, standards, practices and objectives are met.Manage the Alberta Student Number (ASN) for all ECS to grade 12 and post secondary students in the Province of Alberta on behalf of Alberta Advanced Education and Alberta Education in compliance with the Education Act.Manage ECS to grade 12 student enrolments and grant codes received from approved Alberta and out-of-province schools and school authorities for the registration of students and funding of schools in compliance to the Education Act and various Alberta Education Regulations, policies, standards and published documents on behalf of Alberta Education.Manage Grades 10 to 12 high school and mature (adult) student achievement received from approved accredited Alberta and out-of-province schools, the Ministry's diploma examination process and Alberta Education approved adult education programs in compliance to various Alberta Education Regulations, polices, standards and documents.Provide student enrolment and achievement subject matter expertise (SME) to identify system enhancements, analyse business and application problems, investigate business alternatives, access business feasibility and recommend solutions for the implementation of Alberta Education policy, information technological changes and initiatives as well as for cross ministry initiatives and projects.Manage communication activities within Student Enrolments and Marks providing ECS to Grade 12 enrolment and marks information to students, parents, schools, school authorities, post secondary institutions and the public on behalf of the Ministry.
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