Specialist, Admission Evaluation Office University Registrar

Full-Time Continuing (35 hours per week) MSU Band D (Steps 1-8): $28.501 - $41.449 per hour. $51,872 - $75,438 per annum (Based on 35 hours per week). September 17, 2026

Mac Ewan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, Mac Ewan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, Mac Ewan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement.

We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.
Our comprehensive undergraduate university offers 55 programs to more than 20,000 full- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, Mac Ewan students are given durable life skills that prepare them to take on the world.

Mac Ewan University is seeking a Specialist, Admission Evaluation for a full-time continuing opportunity with the Office of the University Registrar. The Specialist, Admission Evaluation plays a pivotal role in supporting the student lifecycle by managing comprehensive admissions processes with a strong emphasis on accuracy, consistency, transparency, and a student-centered approach.

You will be responsible for evaluating applications and making informed admissions decisions for domestic, international, and transfer applicants. This role requires ensuring that all decisions align with institutional policies and procedures, Faculty- or School-specific admission criteria, and applicable provincial privacy legislation. A thorough understanding of these frameworks is essential to ensuring that admissions decisions are consistent, equitable, and compliant.

You will also provide timely, accurate, and empathetic guidance to applicants, agents, faculty, and staff regarding admission and transfer credit policies and procedures. Through clear communication and supportive service, this role helps shape a positive and informed student experience, building trust and confidence in Mac Ewan’s admissions processes from first contact through to enrolment.

Key responsibilities include:

• Evaluating and interpreting domestic and international secondary and post-secondary academic credentials to determine admissibility, requiring in-depth knowledge of Canadian provincial/territorial and global education systems, grading scales, grade conversions, and higher education accreditation;
• Applying general and program specific admission requirements, including Faculty- or School-specific criteria and processes;
• Authenticating and verifying transcripts, credentials, English language proficiency, and other non-standard academic documents;
• Generating admission letters for applicants at various stages of the admission process, ensuring timely and accurate communication to support a smooth applicant experience;
• Providing clear, empathetic guidance to applicants, students, recruiters, academic advisors, and other university stakeholders on admission and transfer credit statuses, policies, processes, program and course requirements, fees and withdrawals;
• Updating the student information system with relevant data and decisions to ensure applicants can view accurate, up-to-date statuses and information online;
• Maintaining application statuses by updating actions/action reasons and checklist items to reflect requirements and progress; and
• Building and maintaining transfer of articulation rules in the student information system.

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