Project Coordinator

COMPANY: Barton Malow Canada

POSITION TITLE: Project Coordinator (Grade level 2A / 2B)

EMPLOYMENT TYPE: Permanent full-time salaried (new positions)

NUMBER OF VACANCIES: 3 open roles

REPORTS TO:
Project Manager

LOCATION: Turning Sun Project – Estevan, Saskatchewan

PAY RANGE: $70,000 - $90,000

ORGANIZATION OVERVIEW

Barton Malow Canada is an Industrial Contractor with clients across Canada and is part of the Barton Malow family of companies. Our services include Engineer-Procure-Construct (EPC) Construction, Design-Build, Integrated Project Delivery, General Contracting, and Specialty Contracting. Our primary markets are Energy, with a focus on renewables, and Automotive, with a focus on electric vehicle technology. We self-perform several trades with an emphasis on electrical construction, including medium and high voltage systems.

We build it safe, no exceptions. Our strengths include being trustworthy, agile, and innovative. An extensive list of successful projects and satisfied clients attests to the quality of our work. Our core purpose is Building People, Projects, and Communities; our core values are Integrity, Partnership, and Empowerment.

POSITION SUMMARY:

Reporting to the Project Manager, the Project Coordinator will be responsible for providing coordination and support to various aspects of our Renewable Energy Operations. In this role, you will perform project coordination duties including but not limited: to field progress tracking, planning and scheduling meetings, maintaining logs, document control, client communication. The selected individual will provide overall support to the Project Manager.

PRINCIPAL DUTIES & RESPONSIBILITIES:

• Maintain and systematically organize all project documentation, including contracts, drawings, permits, RFIs, change orders, correspondence, safety records, training certificates, onboarding documentation, and Quality Assurance materials (e.g., QC forms, ITPs, test results, job books).
• Schedule, record, and distribute agendas, minutes, and reports for project meetings (daily, weekly, monthly) in accordance with contractual requirements.
• Prepare client reports and presentations in collaboration with the project team.
• Coordinate with project teams to monitor progress, follow up on action items, and resolve outstanding issues.
• Capture and maintain daily photographic records of work progress.
• Manage procurement of office supplies and arrange catering services as needed.
• Update and maintain project logs, including risk registers, lessons learned, RFIs, submittals, change orders, and action items.
• Utilize project scheduling and control tools to monitor plans, work hours, budgets, and performance.
• Track and managing change notices and change order documentation.
• Support the Project Manager in drafting and issuing proposals, RFPs, tenders, budgets, and cash flow reports.
• Communicate process improvement ideas constructively and promote a culture of continuous improvement.
• Actively participate in problem resolution and risk mitigation initiatives.
• Adhere to all safety protocols and maintain a secure work environment.
• Perform other duties and responsibilities as assigned by the Project Manager.

REQUIREMENTS & QUALIFICATIONS:

• Graduated from an Electrical, Civil, and/or Mechanical Engineering, or Construction Management program.
• Previous experience in construction or related field, specifically, renewable energy projects (solar, BESS, Substation).
• Working knowledge of Microsoft Office Suite, MS Project, Primavera 6 or Bluebeam software.
• Ability to understand technical drawings and concepts.
• Highly motivated and able to complete assignments with minimal direct supervision.
• Knowledge of standard health, safety, and environmental requirements and practices in the construction industry.
• Ability to demonstrate effective and efficient problem solving and decision-making skills.
• Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in a challenging, fast-paced environment.
• Ability to adapt and maintain positive relationships and work effectively in a team.
• Strong written and oral communication skills.
• Able to manage multiple priorities simultaneously and meet the time…