Project Coordinator

Reporting to the Senior Project Manager and working directly with Project Managers, the Project Coordinator will work closely with client representatives from Alberta Education and the school divisions throughout all aspects of the development and implementation of learning facility capital projects.

• Support the planning, design, construction, building commissioning, and warranty period for each approved capital project.
• Determine which risks are likely to affect project scope, cost, and/or schedule; evaluate the likelihood of such risks and develop mitigation strategies to ensure alignment with project requirements.
• Act as the liaison between the client/user, consultants, and the construction team, balancing client/user needs within project constraints and fostering cooperation among client/user groups, support departments, external agencies, consultants, and contractors.
• Serve as a key member of the infrastructure project teams and directly support the delivery of capital projects considered a government priority.
• Establish and maintain relationships across internal groups to influence decision making and ensure positive project outcomes.
• Assist the Senior Project Manager with project planning, including schedules and cost estimates.
• Participate in all stages of project design, construction, and operational commissioning activities across multiple projects.
• Coordinate reviews and submittals to in‑house resources, consultants, independent advisors, cities, municipalities, and external stakeholders.
• Establish and maintain a complex document management system for the project team, both manually and electronically.
• Provide reports and briefings to the Project Managers/Senior Project Manager to update project status, cash flow, and cost information.
• Perform frequent inspections of work area and site documentation to ensure all policies and procedures are followed and work is carried out to quality and safety regulations/specifications.
• Ensure as‑built drawings and Operational and Maintenance manuals received from consultants are recorded and entered into the project management tracking system.

• Strong negotiation skills and ability to explore alternatives to reach outcomes that gain support and acceptance from all parties.
• Excellent communication skills and ability to clearly present and explain requirements, expectations, ideas, and concepts to various audiences and stakeholders.
• Strong organizational skills and ability to manage multiple activities simultaneously to achieve results, including regular tracking and reporting and maintaining organized, up‑to‑date project documentation and records.
• Leadership skills and ability to create and achieve results by engaging and influencing individuals, groups, or departments toward common goals.
• Teamwork and team‑building skills and ability to work effectively in a team setting as well as independently, and to develop new processes that support the broader project team.
• Analytical skills and ability to analyze and interpret diverse and complex technical and operational information to develop appropriate responses.
• Technical skills, including ability to interpret construction drawings and specifications, and to establish project budgets and schedules.
• Business acumen and knowledge of policies, practices, trends, and information affecting the business and organization.
• Problem‑solving skills and ability to develop and communicate solutions to diverse user problems and requests.