Elected Officials Assistant

Are you an experienced administrative professional who thrives in a fast-paced, highly visible environment where sound judgement, political acumen and discretion are essential?

As the Elected Officials Assistant, you will provide confidential, senior-level administrative support to four Strathcona County Councillors and contribute to the effective operation of the Office of the Elected Officials. You will serve as a key point of contact for residents, County departments, senior leaders, government representatives and community partners, ensuring inquiries and sensitive matters are managed professionally, accurately and promptly.

This position requires someone who can anticipate needs, navigate competing priorities and exercise sound judgement when responding to complex or politically sensitive situations. You will conduct research, prepare correspondence and briefing materials, coordinate resident inquiries, support financial and records management processes, and assist with Council communications, events and meetings. Through strong relationships and effective communication, you will help advance Council’s vision and provide responsive service to the community.

This posting is for up to 2 permanent, full-time positions

• Provide confidential executive administrative support to four Councillors, including coordinating day-to-day priorities, resolving administrative issues and anticipating emerging needs or concerns
• Act as a key point of contact between Councillors, residents, the Executive Team, County departments, other levels of government, external organizations and community partners
• Receive, assess, and coordinate responses to resident inquiries, ensuring matters are directed to the appropriate department and followed through to resolution within established service expectations
• Conduct non-routine research and analysis and prepare reports, briefing notes, correspondence, memos, emails, and other materials on behalf of Councillors
• Manage politically sensitive and urgent matters with sound judgement, discretion, professionalism, and diplomacy
• Coordinate the flow of information among Council members and ensure relevant information is communicated accurately and promptly
• Prepare, edit, and proofread Councillor communications including correspondence, articles, congratulatory letters and monthly electronic newsletters
• Coordinate Council packages and logistical requirements for Council and Priorities Committee meetings
• Maintain Council-related website content in accordance with corporate standards and style requirements
• Monitor Councillor budgets and expenditures, process invoices and expense claims, and coordinate Community Benefit Funding requests and related agreements
• Maintain electronic corporate records in SharePoint, provide records classification and retention guidance, and support access to information requests
• Plan and coordinate community, business and special events, including venue, vendor, catering, audiovisual, registration, and on-site requirements
• Support Council orientation and transition activities following municipal elections
• Provide backup support for scheduling, invitations, conferences, travel arrangements, meetings, and community events

• Post-secondary training or certificate with a minimum of five years of related experience, including experience supporting senior-level staff and/or elected officials
• A degree in public administration, public policy, public engagement, governance or a related discipline is considered an asset
• Experience working in a municipal government, public-sector or politically sensitive environment is considered an asset
• Strong political acumen with the ability to exercise discretion, diplomacy and sound…